Executive Assistant & Operations Support

Location: Calgary, AB
Position: Full time

Join a team making a difference.

At Parachutes for Pets, we believe no one should have to choose between their own wellbeing and the wellbeing of their pet. Through innovative programs supporting mental health, crisis response, pet retention, and community wellness, we work every day to preserve the human-animal bond.

We're looking for an experienced Executive Assistant & Operations Support qualified who thrives in a fast-paced environment and enjoys bringing order to busy days. This is much more than a traditional administrative role—you'll become a trusted partner to our Executive Director while helping support the day-to-day operations of a growing nonprofit organization.

If you're someone who naturally takes initiative, loves solving problems, and can keep multiple priorities moving without needing constant direction, we'd love to hear from you.

What You'll Do as Executive Support

- Manage the Executive Director's calendar, meetings, travel, and daily priorities.
- Prepare professional correspondence, reports, presentations, and meeting materials.
- Coordinate meetings, agendas, minutes, and follow-up action items.
- Manage confidential information with professionalism and discretion.
- Anticipate needs and proactively solve problems before they become urgent.
- Help ensure important deadlines, commitments, and projects stay on track.

Operations Support

- Assist with coordinating organizational projects and initiatives.
- Support communication between departments to keep work flowing efficiently.
- Help coordinate events, meetings, and organizational logistics.
- Maintain organized systems, files, and administrative processes.
- Assist with donor, grant, and partnership administration as required.
- Coordinate community projects,



volunteer coordination, and other projects as required.
- Provide general operational support wherever needed to help the organization succeed.

We're Looking For Someone Who

- Is highly organized and exceptionally detail-oriented.
- Is a self-starter who takes ownership of their work.
- Can confidently manage multiple competing priorities.
- Thinks ahead and anticipates what needs to be done.
- Has outstanding written and verbal communication skills.
- Maintains professionalism and confidentiality at all times.
- Enjoys working both independently and collaboratively.
- Is adaptable, resourceful, and calm under pressure.
- Has a positive attitude and enjoys being part of a mission-driven team.

Qualifications

- Minimum 3–5 years of executive assistant, office management, or senior administrative experience.
- Excellent computer skills, including Microsoft Office and Google Workspace.
- Strong organizational, planning, and project coordination abilities.
- Experience supporting senior leadership is considered an asset.
- Valid Class 5 driver's licence and reliable transportation.
- Ability to work occasional evenings or weekends for meetings or special events.

Why Join Parachutes for Pets?

Every day looks a little different here. You'll work alongside a passionate team dedicated to improving lives through the human-animal bond while helping shape the future of a growing organization.

This is an opportunity to contribute to meaningful work, build strong relationships, and make a real impact in the community.

To Apply

Please submit your resume and a cover letter telling us why you're the right fit for this role.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $25.00-$27.00 per hour

Benefits:

- On-site parking

Work Location: In person

📌 Executive Assistant and Operations Support (Canada)
🏢 Parachutes for Pets
📍 Canada