Role Summary

This full-time contract role provides administrative support to the 3 senior executives, while handling reception duties. The successful candidate will be highly organized, proactive, service-oriented, and capable of managing competing priorities in a agile environment.

Core Accountability

This is a full-time contract role working five days a week in person at our North York office , Monday to Friday 9:00AM – 5:00PM.

Service-oriented, proactive, and solutions-focused, they are passionate about creating a positive, memorable experience.

Executive Support

· Provide executive level administrative support.

· Manage and coordinate multiple calendars, including shared team and group calendars.

· Keep leaders informed of upcoming commitments, deadlines, meetings, and responsibilities.

· Coordinate internal and external meetings, appointments, special engagements, and team events.

· Arrange travel, accommodations, itineraries, and related logistics as required.

· Plan and coordinate off-sites, workshops, and leadership meetings, including catering.

· Prepare meeting materials, presentations, and supporting documentation as requested.

· Maintain confidentiality and exercise discretion when handling sensitive information.

Administrative and Department Support

· Assist with expense reporting, invoice processing, tracking, and administrative coordination.

· Act as an internal resource for administrative systems and provide user support and training where required.

· Support contract administration, document management, filing,



and record retention activities.

· Provide administrative coordination and project support for special initiatives.

Office Coordination and Front Office Services

· Act as the first point of contact for visitors, guests, vendors, and meeting attendees

· Coordinate meeting room bookings, catering, technology requirements, signage, and meeting logistics

· Provide hands-on support for select internal events, stakeholder meetings, and special projects.

· Manage incoming and outgoing deliveries, mail, and courier services.

· Maintain inventory of marketing materials, and branded merchandise.

· Ensure reception area is organized and professional.

Professional Requirements

· At least three years of experience in , administration support, office coordination, hospitality, or customer service roles.

· Experience supporting senior leaders and managing complex calendars.

· Exceptional organizational and time-management skills with the ability to manage multiple priorities.

· Strong written and verbal communication skills.

· Excellent interpersonal skills and the ability to build positive working relationships.

· Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and related technologies.

· Experience with expense reporting, document management, and meeting coordination.

· Professional, proactive, and service-oriented approach.

· Ability to work independently while contributing to a collaborative team environment.

Pay: Up to $60,000.00 per year

Work Location: In person

📌 Administrative Services (Canada)
🏢 Sheep Dog Talent
📍 Canada