Academic Calendar Coordinator

Office of the University Registrar

Competition No. 26.06.144

Category

Salary

Closing Date

Full-Time Continuing (35 hours per week)

MSU Band E (Steps 1-8): $32.353 - $47.042 per hour. $58,883 - $85,616 per annum (Based on 35 hours per week).

August 5, 2026

Category

Full-Time Continuing (35 hours per week)

Salary

MSU Band E (Steps 1-8): $32.353 - $47.042 per hour. $58,883 - $85,616 per annum (Based on 35 hours per week).

Closing Date

August 5, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking an Academic Calendar Coordinator for a full-time continuing opportunity with the Office of the University Registrar (OUR).

Reporting to the Assistant Registrar, Scheduling & Curriculum Planning, the Academic Calendar Coordinator coordinates the development and publication of MacEwan University’s Academic Calendar. You will serve as the primary institutional resource for calendar content, ensuring academic regulations, program requirements,



and course information align with approved governance decisions. Working closely with Faculties, Schools, and governance partners, you will support timely review and publication of content. You will also lead the Curriculum Changes Working Group, coordinating cross-OUR review of curriculum changes, impacts, and implementation, while maintaining the calendar as the university’s official academic record.

Key responsibilities include:

- Coordinating the annual production cycle for the academic calendar, including timelines, content collection, review, and publication;
- Reviewing, editing, and maintaining calendar content to ensure accuracy, clarity, consistency, and alignment with approved academic governance decisions;
- Overseeing the end-to-end coordination of curriculum changes from initial proposal through governance, calendar publication, and implementation readiness;
- Synthesizing input from multiple OUR units and stakeholders to support issue resolution and ensuring alignment prior to implementation;
- Building and maintaining effective working relationships with Faculty, School, and administrative calendar contributors and OUR units;
- Developing and maintaining guidance materials, standards, and resources to support calendar contributors and curriculum processes;
- Identifying and implementing improvements to calendar and curriculum lifecycle processes, tools, and workflows; and
- Contributing to initiatives related to curriculum management, governance processes, and digital tools.

Skills

You will have:

- A strong knowledge of academic programs, curriculum structures, and university governance processes;
- Excellent written communication skills, including editing and proofreading with high attention to detail;
- Strong analytical and problem-solving skills, with the ability to interpret and apply complex policies and procedures;
- Proven facilitation and coordination skills,



including experience engaging diverse stakeholders to resolve issues and reach consensus;
- Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines;
- Excellent interpersonal and relationship management skills, with the ability to work effectively in a decentralized, collaborative environment;
- Experience using content management systems and document tracking or workflow tools; and
- Experience with Curriculum Management (CourseLeaf) systems is considered an asset.

Qualifications

- A minimum of an undergraduate degree.
- A minimum of 2 years of related experience in a post-secondary academic environment involving academic calendar management, curriculum administration, academic regulations, scheduling, or student records. Experience must include coordinating approved curriculum or policy changes, working with multiple stakeholders, and maintaining accuracy and compliance in official academic records.
- Experience working in a post-secondary environment, with experience in a registrar’s office considered and asset.
- Experience working with curriculum, or in a governance-related role.
- An equivalent combination of education and experience may be considered.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Versatile benefits package
- Continuous learning culture
- Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

📌 Academic Calendar Coordinator (Canada)
🏢 MacEwan University
📍 Canada