Job Profile:

The successful applicant will be responsible and accountable for carrying out a range of general accounting tasks such as accounts payable, financial record keeping and reporting under the direction of the Financial Controller.

Responsibilities / Duties:

1. To process the accounts payable of the IUOE Local 793, the IUOE Building Corporation, the IUOE Banquet Hall and Conference Centre, OE 793 Management Corporation, and the Morrisburg Meeting Centre by:

- Ensuring completeness of vendor accounts;
- Ensuring that the invoices are approved;
- Coding invoices to the appropriate accounts;
- Recording the amounts in the computer accounting program (Sage 300/Excel);
- Maintaining third party liability accounts (such as associations, etc.);
- Identifying any discrepancy in the invoices;
- Researching the cause of any discrepancy;
- Ensuring that any discrepancy is rectified before the invoice is processed;
- Preparing a weekly run of cheques for approved payables;
- Dispersing cheques to the intended receivers;
- Verifying that cleared cheques match the bank statements;
- Performing reconciliation and journal entries for intercompany transactions;
- Maintaining a file of invoices, payments, and bank statements.

1. To process the IUOE Local 793 contributions from the membership dues, OEBAC, and third party receivables by:

- Performing daily reconciliation of contribution revenues against remittance/dues department reports;
- Recording the amounts received;
- Summarizing the details of receipts;
- Preparing bank deposits (daily);
- Depositing the receipts in the bank;
- Preparing letters to members whose cheque did not clear;
- Preparing vouchers for returned cheques for the dues department.

1. To perform other related duties as required, such as:





- Sorting incoming mail for the finance department;
- Distributing the mail to the appropriate department officer;
- Processing the ordering of office supplies for the various departments;
- Maintaining the department’s inventory of supplies;
- Preparing letters for the area office monthly rent;
- Entering the monthly rent information in the accounts payable module;
- Dispersing rent cheques to the intended receiver;
- Preparing a summary of legal expenses for Labour Relations;
- Preparing cheques for attendees of the General Membership meetings;
- Compiling account information and documents for the Financial Controller;
- Compiling reports and documents for the annual external audit.

1. Other general clerical duties, when required, as may be assigned by the Business Manager, Department Manager and/or Human Resources Department.

Job Requirements:

- A post secondary formal education in finance or accounting, such as university degree orcollege diploma;
- Must have a strong aptitude for mathematical calculations, exhibit accuracy, thoroughnessand the ability to reconcile figures;
- Minimum 3-5 years of experience;
- Proficiency in Sage 300 for Windows;
- Industry experience in the accounting or banking industry is an asset;
- Knowledge of accepted accounting rules, practices, tax laws and reporting requirements;




- Must demonstrate a high standard of qualified conduct, ethics, and reliability;
- Protection of information and maintaining confidentiality is paramount;
- Ability to adapt to and learn new software;
- High level of critical and logical thinking, analysis, and/or reasoning;
- Able to work well under pressure and meet set deadlines;
- Excellent organizational, time management and prioritization skills;
- Attention to detail and accuracy in all areas of work;
- Skilled in calculating discounts, interest, proportions, percentages and taxes;
- Ability to analyze and present numerical data in tables, spreadsheets and forms;
- Regular access to a vehicle and a valid Ontario drivers license are required;
- Above average computer skills including proficiency in the use of Microsoft Office applications(in particular Excel).

Work Conditions

- This is an in-office role only;
- Manual dexterity required to operate computer and peripherals;
- Vacation is excluded between mid January to the end of March every year due to audit constraints;
- Overtime as required.

If you are qualified and interested in this position, please submit your resume via email to the attention of Human Resources. Our organization welcomes applications from persons with disabilities and, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), accommodations are available on request for those who require disability supports while taking part in all aspects of the selection process.

Pay: $1,420.39 per week

Benefits

- Company events
- Company pension
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Accounting Office Assistant (Oakville)
🏢 International Union of Operating Engineers Local 793 (IUOE Local 793)
📍 Oakville