Job Posting

ENGLISH VERSION BELOW

Are you ready for a tasty challenge?

Role overview : The Operations Administrative Assistant position will provide support to the Bakery Operations team in the areas of human resources and talent acquisition, finance and operations. The incumbent will take ownership of key people activities that impact employee culture in our bakeries, several programs and events that are essential to daily operations, and key financial systems at the bakery level. This role will provide the incumbent with the opportunity to develop broad cross-functional expertise in a fast-paced manufacturing environment

Work conditions: location: 255 Chemin Industriel, Gatineau Qc J8R 3V8; Status: Full Time; Schedule: Monday-Friday

What Wonderbrands offers: Wonderbrands believes in local talent and accelerated career growth; Competitive compensation, health and dental benefits; Pension plan with matching contributions; Annual incentive program; Discount program that covers almost everything under the sun - restaurants, gyms, shopping, etc.

Your roles and responsibilities will include:

- Manage the billing process to ensure all invoices are paid on time.
- Ensure the complete and rigorous processing of payroll, including the validations, the adjustments and follow-ups required to guarantee accuracy and adherence to deadlines.
- Coordinate and support programs related to safety and the environment.
- Act as a resource person for employees by answering their questions relating to payroll, benefits, internal policies and working conditions.
- Perform administrative follow-ups with corporate teams (payroll, benefits, human resources) for any situation requiring coordination or specific resolution.
- Actively participate in the recruitment process: posting job openings, pre-screening candidates, coordinating and conducting interviews, making hiring recommendations, and preparing required documents.
- Manage the hiring and administrative integration processes for new employees, including updating statuses (full-time/part-time) in HR systems.
- Allocate positions in accordance with applicable collective agreements and seniority rules.
- Prepare and transmit monthly union lists and seniority lists, ensuring their accuracy and compliance.
- Ensure the administrative follow-up of absences and leaves (illness, CNESST, personal leave, LOA), including documentation, communications and coordination with internal and external stakeholders.
- Managing the billing cycle: entering invoices into the system, validation, and payment tracking.
- Follow up with suppliers in case of non-payment and maintain good business relationships.
- Ensure the management and monitoring of contractual services (e.g., uniforms with Cintas or other suppliers).
- Contribute to the planning and coordination of internal events (recognition events, team meetings, corporate activities).
- Ensure the supply of administrative supplies (stationery, coffee, etc.) in order to ensure the smooth daily operation of activities.
- Participate in special projects aimed at optimizing administrative and operational processes.
- Contribute to improving internal practices in communication, employee engagement and organizational effectiveness.
- Support regulatory and union compliance initiatives.
- Collaborate with cross-functional teams during the implementation of new corporate systems, procedures, or programs.




- Perform any other related tasks that contribute to the smooth running of operations and the team.

Exigences et Profil recherché :

- Connaissance avancée de MS Office (Outlook, Word, Excel, PowerPoint)
- Connaissance de SAP, Workday et Kronos un atout
- Professionnel
- Capacité de régler les problèmes avec un minimum de supervision.
- Assurer la confidentialité du traitement des renseignements de nature délicate.
- Être capable de communiquer efficacement et avec empathie avec tous les employés, à tous les niveaux.
- Souci du détail, antécédents en matière d’exactitude.
- À un sens aigu de la résolution de problèmes
- Produit des résultats dans une organisation allégée au rythme rapide, en utilisant un grand sens de l’organisation et la capacité de mener plusieurs tâches en même temps et d’établir des priorités.

What’s the recipe for a great career at Wonderbrands?

Wonderbrands is a leading Canadian bakery with 140 years of experience baking packaged breads. We are the makers of Wonder Bread, Country Harvest, D'Italiano, Gadoua and Casa Mendosa. We have a network of 12 bakery-manufacturing plants across Canada.

Wonderbrands, now part of the FGF Brands group of companies, is creating an incredible opportunity for growth by focusing on innovative production capabilities, emphasizing leading-edge supply chain practices and investing deeply in the communities where we bake. We focus strongly on embracing entrepreneurial drive and a highly collaborative start-up culture with an emphasis on cross-functional collaboration.

ENGLISH VERSION

Are you ready for a tasty challenge?

Role overview : The Operations Administrative Assistant position will provide support to the Bakery Operations team in the areas of human resources and talent acquisition, finance and operations. The incumbent will take ownership of key people activities that impact employee culture in our bakeries, several programs and events that are essential to daily operations, and key financial systems at the bakery level. This role will provide the incumbent with the opportunity to develop broad cross-functional expertise in a fast-paced manufacturing environment

Work conditions: Location: 255 Chemin Industriel, Gatineau Qc J8R 3V8; Status: Full Time; Schedule: Monday-Friday

What Wonderbrands offers: Wonderbrands believes in local talent and accelerated career growth; Competitive compensation, health and dental benefits; Pension plan with matching contributions; Annual incentive program; Discount program that covers almost everything under the sun - restaurants, gyms, shopping, etc.

Your roles and responsibilities will include:

- Manage the billing process to ensure all invoices are paid on time.
- Ensure the complete and rigorous processing of payroll, including the validations, the adjustments and follow-ups required to guarantee accuracy and adherence to deadlines.
- Coordinate and support programs related to safety and the environment.




- Act as a resource person for employees by answering their questions relating to payroll, benefits, internal policies and working conditions.
- Perform administrative follow-ups with corporate teams (payroll, benefits, human resources) for any situation requiring coordination or specific resolution.
- Actively participate in the recruitment process: posting job openings, pre-screening candidates, coordinating and conducting interviews, making hiring recommendations, and preparing required documents.
- Manage the hiring and administrative integration processes for new employees, including updating statuses (full-time/part-time) in HR systems.
- Allocate positions in accordance with applicable collective agreements and seniority rules.
- Prepare and transmit monthly union lists and seniority lists, ensuring their accuracy and compliance.
- Ensure the administrative follow-up of absences and leaves (illness, CNESST, personal leave, LOA), including documentation, communications and coordination with internal and external stakeholders.
- Managing the billing cycle: entering invoices into the system, validation, and payment tracking.
- Follow up with suppliers in case of non-payment and maintain good business relationships.
- Ensure the management and monitoring of contractual services (e.g., uniforms with Cintas or other suppliers).
- Contribute to the planning and coordination of internal events (recognition events, team meetings, corporate activities).
- Ensure the supply of administrative supplies (stationery, coffee, etc.) in order to ensure the smooth daily operation of activities.
- Participate in special projects aimed at optimizing administrative and operational processes.
- Contribute to improving internal practices in communication, employee engagement and organizational effectiveness.
- Support regulatory and union compliance initiatives.
- Collaborate with cross-functional teams during the implementation of new corporate systems, procedures, or programs.
- Perform any other related tasks that contribute to the smooth running of operations and the team.

Requirements and profile :

- Awareness Advanced MS Office (Outlook, Word, Excel, PowerPoint)
- Knowledge of SAP, Workday and Kronos is an asset
- Skilled
- Ability to resolve problems with minimal supervision.
- Ensure the confidentiality of the processing of sensitive information.
- Being able to communicate effectively and empathetically with all employees, at all levels.
- Attention to detail, track record of accuracy.
- Has a keen sense of problem-solving
- Produces results in a lean, fast-paced organization, using a strong sense of organization and the ability to multitask and prioritize.

What's the recipe for a great career at Wonderbrands?

Wonderbrands is a leading Canadian bakery with 140 years of experience baking packaged breads. We are the makers of Wonder Bread, Country Harvest, D'Italiano, Gadoua and Casa Mendosa. We have a network of 12 bakery-manufacturing plants across Canada.

Wonderbrands, now part of the FGF Brands group of companies, is creating an incredible opportunity for growth by focusing on innovative production capabilities, emphasizing leading-edge supply chain practices and investing deeply in the communities where we bake. We focus strongly on embracing entrepreneurial drive and a highly collaborative start-up culture with an emphasis on cross-functional collaboration.

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📌 Adjoint(e) Administratif(ve) des Opérations / Operations Administrative Assistant
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📍 Gatineau