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Apply By: Friday, July 3, 2026 11:59 pm EDT

Administrative Assistant (Court Operations)

Job ID:

246023

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division, Regional Court Services Offices

City:

Sault Ste Marie

Position(s) language:

English

Job term:

1 Temporary up to 9 months with the possibility of extension

Job code:

09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour*

*Indicates the salary listed as per the OPSEU Collective Agreement.

Play a key role in keeping the justice system moving by providing essential administrative support to court operations.

About the job

This role provides important administrative support to court operations. You will help keep the office organized, support staff and court partners, and make sure day-to-day work runs smoothly.

As an Administrative Assistant, you will:

- Provide reception, mail, telephone, scheduling, meeting, and general administrative support
- Prepare and proofread routine correspondence, documents, manuals, directives, and reports
- Organize and maintain electronic and paper records, files, databases, and retention centre transfers
- Liaise with internal and external partners on administrative, court, and building-related matters
- Enter attendance information, resolve discrepancies, and prepare required HR/staffing forms
- Provide clerical support, maintain office equipment and supplies, and arrange service as needed
- Reconcile invoices, purchasing, and other financial records for management review

What you bring to the team

Administrative Skills

You can:

- Apply office administration policies, procedures, and practices
- Provide reception, correspondence, scheduling, records, forms, supplies, and office equipment support
- Prepare, track, organize, and maintain administrative documents and records
- Support court office procedures, court documents, and court operations
- Support human resources, payroll, benefits, attendance, and related administrative processes

Communication and Interpersonal Skills

You can:

- Prepare routine correspondence, reports, meeting notes, forms, and other documents
- Respond to inquiries from staff, justice partners, lawyers, government officials, and the public
- Coordinate meetings, appointments, travel, schedules, and telephone calls
- Work respectfully and effectively with managers, colleagues, and external partners
- Handle sensitive information with confidentiality, tact, and diplomacy

Organization, Reasoning, and Problem-Solving Skills

You can:





- Organize daily administrative work and manage competing deadlines
- Follow up on outstanding items and provide timely updates
- Maintain accurate records, track information, and identify missing or incorrect details
- Identify issues, research information, and bring concerns forward to the Manager when appropriate
- Work independently with minimal supervision in a busy office setting

Computer Skills

You have:

- Keyboarding skills and experience using software such as Word, Outlook, Excel, and PowerPoint
- The ability to prepare correspondence, memos, reports, presentations, minutes, forms, and spreadsheets

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

Additional information:

Apply by:

Friday, July 3, 2026 11:59 pm EDT

Position details:

- 1 English Temporary, duration up to 9 months, 426 Queen St E, Sault Ste Marie, North Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:





Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Thursday, June 18, 2026

Note:

- About security checks:

A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.

If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.

Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.

- C-AG-246023/26

How to apply:

- You must apply online.

- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

- Read the to make sure you understand this job.

- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

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