The Administrative Assistant provides administrative supportto the Property Management Department, Central Services employee group, Societyprograms and special projects. This position is responsible for a variety ofadministrative functions such as data processing, electronic and paper filing, orderingand maintaining office and housekeeping supplies, and organizational supportfor meetings and events.

A narrow selection of the larger scope and responsibilitiesfor the Administrative Assistant position are as follows:

- Respondto inquiries and referrals by phone and email, ensuring that interactionsare timely, friendly, and professional.
- Operatea variety of office equipment such as computers, printers, scanners,copiers, postage meter, facsimile, and multi-line switchboard andcommunicate any deficiencies to the Information Systems Manager.
- Ensurephysical needs of office are met. Manage office and housekeepingsupplies, such as bathroom, kitchen, and meeting supplies.
- Receiveand submit online office and housekeeping supplies orders from programsand communicate with managers for approval.
- Scheduleappointments and book boardroom and vehicles as requested and promptlycommunicate conflicts.
- Handlecash and credit/debit transactions received by mail, in person, or byphone according to established guidelines and policies.
- Assistwith sorting, scanning, copying, categorizing, filing facsimiles ordocuments as requested.
- Assistwith projects as assigned.





Qualifications

Education

- Completionof Grade 12 and office administration training, or equivalent education.

Experience

- Generaloffice experience that includes front desk and clerical functions.
- Workingknowledge of various MS software programs including Excel, Sharepoint, andTeams. Experience using imaging software is an asset.

Requirements

- Completethe Ministry of Public Safety and Solicitor General Criminal Record Check.

Job Information

- HourlyWage Rate:$25.95.
- WorkDays: Monday to Friday.
- ShiftTimes: 08:30 am to 4:30 pm.
- Weekly Hours:40.
- Union:Exempt.
- JobType: Full-time – Temporary until September 8, 2026.
- Benefits: We offer 100% employer-paid extended health and dental perks, including for eligible dependents; access to telemedicine services through Sparrow; and our Employee Assistance Program, provided by Greenshield Health.

About Us

Cool Aid employees personify compassion, professionalism and dependability. Whether we’re providing shelter services, supporting tenants, or delivering health services to inner-city clients we are dedicated to improving the well-being and health of the people we serve. Our contributions and the quality of our services are due to the dedication of our employees.

Employees come from diverse backgrounds, and all walks of life. We’re committed to equality and inclusion.

📌 Administrative Assistant (Victoria)
🏢 Cool Aid
📍 Victoria