Now Hiring: Administrative Assistant – Operations Catholic Independent Schools of the Vancouver Archdiocese (CISVA) Vancouver, BC | Full-Time | Superintendent’s Office Start Date: Immediately Join a Mission-Driven Team Are you an organized, detail-oriented professional who thrives in a collaborative environment?

The Catholic Independent

Schools of the Vancouver Archdiocese (CISVA) is seeking an Administrative Assistant – Operations to support our Superintendent’s Office Leadership Team. Our Catholic schools provide each student with an education rooted in the Gospel of Jesus Christ. Guided by the Holy Spirit and Catholic teaching, in partnership with home and parish, our schools foster the growth of responsible citizens who will live, celebrate, and proclaim their faith.

If you share our values and want to make a meaningful contribution to Catholic education in British Columbia, we’d love to hear from you.

About The Role Reporting directly to the Senior Human Resources Manager, the Administrative Assistant – Operations plays a central role in the effective operation of the CISVA and in implementing the policies, procedures, and regulations established by CISVA and the Ministry of Education and Child Care for Independent Schools. This is a dynamic, people-facing position ideal for someone who values confidentiality, professionalism, and service. What You’ll Do Oversee the BC Child Care Program, ensuring effective coordination and compliance with applicable requirements

Serve as the first point of contact for teaching applicants, responding to inquiries and guiding them through the application process

Responsible for maintaining accurate records for all non-teaching staff within the Human Resource Management System (HRIS).

Process Criminal Record Checks and Pastoral Reference Letters for all staff





Coordinate school banking signatory changes in collaboration with the Executive Director of Finance and Administration

Compile data and reports, including instructional hours, enrolment reports, and budget submissions

Provide event support for Faith Development Day, and the Catholic Educators Conference

Manage day-to-day office operations, including reception, vendor relationships, mail, and equipment coordination

Serve as a member of the Joint Health and Safety Committee and the office’s Safety Warden What We’re Looking For Strong organizational and multitasking skills with keen attention to detail

Excellent communication and interpersonal abilities

Proficiency with office software and data management systems (HRIS experience an asset)

A high degree of discretion and the ability to maintain absolute confidentiality A collaborative, caring, and professional approach A commitment to and respect for the mission and values of Catholic education What We Offer Salary: $55,000 – $67,000 annually, commensurate with experience

Comprehensive Extended Health coverage

Dental coverage

Pension Plan

Generous paid time off — four weeks’ annual vacation, 15 paid sick days per year

Additional paid holidays beyond statutory holidays, including Positive Friday, Easter Monday and Boxing Day A supportive, faith-centered work environment and the opportunity to contribute meaningfully to Catholic education in the Vancouver Archdiocese How to Apply Interested candidates are invited to submit a cover letter and résumé to [email protected] . Please reference “Administrative Assistant – Operations” in your subject line. Please note that all applicants must either hold a valid work permit, and legally able to work in Canada.

We sincerely thank all applicants for their interest in joining the CISVA. Please note that only shortlisted candidates will be contacted.

📌 Administrative Assistant - Operations (Vancouver)
🏢 Catholic Independent Schools Vancouver Archdiocese (CISVA)
📍 Vancouver