Qeen Biotechnologies is a global Center of Excellence for the biomanufacturing of nontraditional therapeutics. We provide services for the development and production of GMP and non-GMP bacteriophages and related delivery systems for the life sciences, pharmaceutical, agricultural, and veterinary industries.

Position Summary

The Administrative Assistant provides administrative and operational support across the organization to ensure the efficient day-to-day functioning of our biotech startup. This role supports leadership and multiple departments by coordinating office operations, managing documentation, scheduling meetings, and assisting with company-wide administrative initiatives. As a small organization, the Administrative Assistant plays an important role in creating an organized, cooperative, and productive workplace.

Key Responsibilities

- Provide administrative support to leadership and staff.
- Coordinate calendars, meetings, travel arrangements, and conference registrations.
- Prepare correspondence, reports, presentations, and meeting minutes.
- Organize and maintain electronic and physical filing systems.
- Order office supplies and coordinate vendor relationships.




- Assist with onboarding new employees and maintaining personnel records.
- Support document control activities and maintain company records.
- Coordinate company events, training sessions, and team meetings.
- Assist with purchasing, expense reporting, and invoice processing.
- Answer phones, respond to general inquiries, and greet visitors.
- Support special projects and provide cross-functional administrative assistance as needed.

QualificationsRequired

- Diploma or certificate in Business Administration or equivalent experience.
- 2+ years of administrative experience.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.

Preferred

- Experience working in biotechnology, healthcare, or a regulated environment.
- Familiarity with document management systems.
- Experience supporting multiple departments.

Key Competencies

- Organization
- Attention to detail
- Customer service
- Confidentiality
- Initiative
- Flexibility
- Ability to prioritize competing demands

📌 Administrative Assistant (Montreal)
🏢 Qeen Biotechnologies
📍 Montreal