The Opportunity

Accountable to the Director, the Administrative Assistant provides confidential, administrative service with a high quality of organizational and communication skills to assist and support the Director in ensuring the efficient and effective operation of the program/service area daily. The Administrative Assistant to the Director functions as a primary point of contact for the Director’s office and provides support and oversight for administrative operations and all related activities. The Administrative Assistant also provides general administrative coverage in the absence of other support staff within the Director’s portfolio. Contributes to the effective functioning of the office of the Director by ensuring high-quality standards are met and maintained in regards to documentation and communications originating from this office. Ensures seamless communication with the Director’s office with staff and internal/external customers. Ensures the business of the Director’s office is conducted in a fiscally responsible manner and maintains a high degree of confidentiality.

Hours of Work

Monday to Friday, 8am - 4pm; flexibility in hours may be required.

Your Qualifications

- Minimum High School Diploma or GED required.
- Graduate from a recognized Office Administration Program required.
- Minimum of three (3) years of related administrative experience required.
- Keyboarding skills of 60 wpm (testing may be conducted on candidates).
- Working knowledge of Microsoft Office and other computer programs/technology required (testing maybe conducted on candidates).
- Experience with SAP including payroll entry and monthly financial reports as asset.
- Experience with CIS, WebCT, Adobe, Meditech and,



DSS is an asset
- Excellent judgment and discretion in handling confidential and/or sensitive information.
- Proven time management and problem-solving skills required.
- Demonstrated strong organizational, communication and interpersonal skills required.
- Demonstrated initiative, self-motivation and ability to work independently with minimal supervision required.
- Demonstrated high regard for quality, accuracy and attention to detail required.
- Demonstrated ability to function effectively in a stressful environment with multiple deadlines and concurrent activities.
- Previous experience in a health care environment an asset.
- Competencies in other languages considered an asset; French, preferred.

Additional Information

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, advantages, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.

📌 Administrative Assistant to Director, Health Information Services (Halifax Regional Municipality)
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📍 Halifax Regional Municipality