Overview

All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.

Main duties

- Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
- Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
- Resolve administrative workflow problems and prepare routine operational reports
- Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies
- Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
- Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
- Perform administrative support duties alongside the team as required

Requirements

- Completion of secondary school required
- Completion of college courses related to office/administrative support usually required




- 2 to less than 3 years of experience supervising office / clerical / administrative support staff required
- Experience in a clinic, medical office, or high-volume service workplace is an asset
- Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
- Strong organizational, scheduling and communication skills
- English language proficiency required

Job Details

- Job title: Clinic Administrative Support Supervisor
- Employer: All Brains Clinic Ltd.
- Work location: Vancouver, BC
- Wage: $40.00/hr
- Hours: 30 hrs/week
- Terms: Permanent / indeterminate, full time, non-seasonal
- Start date: As soon as possible
- Language: English

Benefits

- Paid vacation and paid sick leave per BC Employment Standards

Equal-opportunity employer

All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process.

Other information

- Date posted: June 19, 2026

📌 Clinic Administrative Support Supervisor (Vancouver)
🏢 ALL BRAINS CLINIC
📍 Vancouver