Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

Key Duties And Responsibilities

- Manage the calendar of the 1 Executive Managing Directors & 2 Managing Directors, coordinating meetings, appointments and events and follow-up on availability. It will require ongoing review, planning and critical thinking to ensure both short-term and long-term meetings are scheduled.
- Ensure that the Managing Directors are always prepared for meetings, organized and aware of commitments, timelines, and deliverables.
- Handle travel arrangements including booking flights, hotels, transportation, and managing travel itineraries, and submit expenses in a timely manner.
- Organize the email correspondence of the Managing Directors, ensuring all priority items are brought forward and addressed and timelines for responses are met.
- Manage confidential communication and information professionally; respond to sensitive internal and external inquiries; including drafting routine and non-routine correspondence
- Coordinates meeting agendas and follow-up on action items arising from team & divisional meetings.
- Ensure high functioning administrative system for correspondence, document storage
- As one of the first points of contact for the division, communicate professionally with individuals inside and outside of the organization at a variety of levels; liaison with other members of the Senior Leadership Team, Government representatives and is a professional ambassador for the divisions and Bayshore
- Ensures positive customer service experience for internal and external stakeholders.
- Generate complex and detailed presentations and other communication materials.




- Plan & organize events on behalf of the division, such annual on-site & offsite meetings,
- Provide support to operational initiatives such as assist with scheduling, documenting and tracking of deliverables and action items
- Conducts internal research to support projects and the needs of the Managing Directors

Other Responsibilities

- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participate in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information in accordance with Bayshore policies
- Complete other tasks as requested

Work Location: Bayshore Healthcare, National Service Centre, 2101 Hadwen Rd, Mississauga, ON L5K 2L3.

Education / Experience

- Post-secondary education in business administration, office management or commensurate experience
- 3-5 years related experience and/or any combination of equivalent education and experience
- Experience as an Executive Assistant or Administrative Assistant to a senior level director/Executive is required or experience in a busy, multi-person office environment.
- Experience working in Home Care, health care or senior services would be an asset.
- Proficiency in Microsoft office applications (Word, Excel, PowerPoint)

Skills And Abilities

- Excellent interpersonal skills, including discretion in handling matters of a sensitive and confidential nature.
- Superior organizational and time management skills with the ability to prioritize and follow up on responsibilities with minimal supervision.
- High level of sound and independent judgement with ability to make informed decisions.
- Attention to detail
- Strong work ethic with the ability to handle pressure in a quick-paced environment.
- Strong commitment to continual learning.
- Excellent written and spoken English language skills

Primary Location

ON-Mississauga

📌 Executive Assistant (Mississauga)
🏢 Bayshore HealthCare
📍 Mississauga