Executive Assistant:

Primaris REIT is currently hiring a dedicated and highly organized Executive Assistant to join our team at our Toronto Head Office on a temporary contract of approximately 14 months. In this role, you will provide confidential executive support and manage executive priorities through calendar management, meeting and travel coordination, and the preparation of business documents. If you thrive in a fast-paced environment and have exceptional organizational and communication skills, this exciting opportunity is perfect for you!

Vacancy Status: Replacement

Role:

As the Executive Assistant, you will be responsible for providing confidential administrative and executive support to a member of the C-Suite and/or Senior Vice President. You will also:

- Manage calendars, meetings, appointments, and scheduling priorities.
- Coordinate meetings, including agendas, materials, minutes, and follow-up actions.
- Track action items, deadlines, and follow-up activities to support the timely completion of executive priorities.
- Prepare, edit, and proofread correspondence, reports, presentations, and other business documents.
- Liaise professionally with employees, Board members, clients, tenants, consultants, and other internal and external stakeholders.
- Screen and prioritize incoming communications and respond independently where appropriate.
- Coordinate domestic and international travel arrangements and prepare expense reports.
- Coordinate invoice processing, expense reconciliation, and record maintenance using Yardi or similar accounting systems.
- Maintain organized electronic and physical filing systems and ensure document confidentiality.
- Assist with special projects and provide administrative support for Executive Leadership Team initiatives.
- Coordinate logistics for meetings, conferences, Board meetings, and corporate events.
- Recommend improvements to administrative processes and procedures.
- Support Office Services activities, as required.
- Other reasonable job duties and/or projects may be assigned.

Requirements:

To excel in this role, we are seeking candidates who provide timely and accurate executive support, effectively manage competing priorities, and deliver high-quality administrative services. If this opportunity interests you, you are likely to bring the following qualifications, skills, and attributes:

- Diploma or degree in Business Administration, Office Administration, Executive Administration, or a related field; post-secondary education preferred.




- Professional administrative certification is considered an asset.
- Minimum 5 years of executive administrative experience supporting senior leaders in a corporate environment.
- Experience supporting C-Suite executives or Senior Vice Presidents is preferred.
- Experience in commercial real estate, property management, development, financial services, or a related industry is an asset.
- Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience with Yardi or similar property management/accounting software is an asset.
- Working knowledge of commercial real estate operations, terminology, and documentation is an asset.
- Strong organizational, communication, and business writing skills.
- Exceptional attention to detail and the ability to maintain confidentiality.
- Proven ability to manage multiple priorities, meet deadlines, and coordinate administrative activities in a fast-paced environment.
- Strong interpersonal and stakeholder service skills, with sound judgment, initiative, and problem-solving abilities.

Join us and play a vital role in supporting executive operations and fostering positive relationships with internal and external stakeholders. We are seeking individuals with a proactive attitude, exceptional organizational and communication skills, and a strong commitment to delivering accurate, professional, and confidential administrative support.

Compensation

At Primaris, we believe in rewarding talent with competitive wages and total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary Range: CAD $75,000 – $90,000

Please note: This is the expected range for the position however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation:





To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [email protected].

Competencies

- Communicate clearly, concisely, professionally and convey active listening and openness.
- Build positive relationships and demonstrate commitment, effort and a "take charge" attitude.
- Produce accurate work with attention to detail and consistently meet deadlines.
- Take ownership for actions, accept constructive criticism and make the necessary changes to behaviour.
- Overcome obstacles to get the job done, identify problems and recommend solutions.
- See change positively and adapt quickly to change in work requirements.

Values

- Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
- Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
- Integrity: Do the right thing, deliver on commitments and admit mistakes
- Teamwork: Work together as one team toward common goals
- Accountability: Hold yourself and others accountable for decisions and results

Next Steps

If you are ready to embark on a rewarding career in the exciting world of real estate, we would love to hear from you!

We appreciate all applications and will only contact those selected for an interview.

Join our team as an Executive Assistant and contribute to creating a positive and welcoming shopping experience.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact [email protected].

Primaris REIT is Canada’s leading enclosed shopping centre-focused real estate investment trust. We own and operate a portfolio of 15.2 million square feet of dominant enclosed shopping centres valued at approximately $5.2 billion at Primaris’ share. Our vision is to champion and elevate retail for Canadians by creating an exceptional experience for our customers while maintaining a robust presence in the industry.

📌 Executive Assistant (Toronto)
🏢 Primaris REIT
📍 Toronto