About the Role An established non‑profit organization in Hamilton is seeking an Executive Coordinator to support the Chief Executive Officer and Board of Directors on a contract‑to‑permanent basis. This newly created role is ideal for an experienced executive support professional looking to become a trusted partner to senior leadership during an exciting period of organizational growth and transformation.

Benefits - Competitive salary

- Comprehensive employer‑paid benefits
- RRSP matching program for eligible full‑time employees
- Opportunity to support a purpose‑driven organization making a meaningful impact in the lives of seniors
- Strong potential for the position to become permanent Responsibilities - Provide confidential executive support to the CEO, including complex calendar management, scheduling, and coordinating meetings
- Prepare Board and committee agendas, meeting packages, presentations, and governance documentation
- Attend Board and committee meetings, record accurate minutes, and track action items
- Draft executive correspondence, reports, presentations, and other confidential documents
- Coordinate executive projects and assist with strategic initiatives
- Manage confidential information with professionalism, discretion, and sound judgment




- Liaise with Board members, senior leaders, external stakeholders, and partners
- Support policy and procedure administration and maintain organized electronic and physical records
- Assist with meeting planning, special events, and basic social media coordination as required Qualifications - Ideally 8+ years of experience supporting C‑suite executives, executive leadership teams, and/or Boards of Directors
- Experience preparing Board packages, governance documents, resolutions, and meeting minutes
- Advanced proficiency in Microsoft Office Suite, Microsoft Teams, and SharePoint
- Proven ability to manage multiple priorities while maintaining accuracy and confidentiality
- Experience in healthcare, seniors’ services, or the not‑for‑profit sector is considered an asset but is not required If you are a proactive executive support professional who thrives in a rapid‑paced setting and is looking for an opportunity to make a meaningful impact while partnering closely with senior leadership, we encourage you to apply today! We would like to thank all applicants; however, only those selected for an interview will be contacted.

📌 Executive Coordinator ( Contract to permanent opportunity) (Canada)
🏢 Elby Professional Recruitment
📍 Canada