Compensation Pay Range

$0.00-$0.00

Posting # – RI-26-027R

Posting Period: July 31 to August 17, 2026

POSITION:

Human Resources Support Administrator

CHEO Research Institute – Office of Research Services (ORS)

New Position

TERM:

Full time (FTE 1.0), Permanent

SALARY:

$25 - $31/hour (will be commensurate with skills and experience)

REPORTS TO:

Director of Human Resources, Research Institute

Children’s Hospital of Eastern Ontario Research Institute Inc. (“CHEO RI”) is the research arm of the Children’s Hospital of Eastern Ontario – Ottawa Children’s Treatment Centre (“CHEO”) and an affiliated institute of the University of Ottawa. We acknowledge that Ottawa is built on un-ceded Algonquin Anishinabek territory.

The Algonquin Anishinabek

Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO RI also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land. CHEO is a beloved institution and workplace that is widely recognized for being an anchor in our community. CHEO RI works to create new knowledge and evidence to support CHEO in its provision of world-class care to our children. Our mission at CHEO RI is to connect exceptional talent and technology in pursuit of life-changing research for every child, youth, and family in our community and beyond.

KEY RESPONSIBILITIES

- Health, Safety & Wellness Operations Support (Primary Focus)
- Provides operational and administrative support to the Health, Safety & Wellness (HSW) program, including mandated health surveillance tracking, conducting workplace inspections, supporting Joint Health and Safety Committee (JHSC) activities, wellness initiatives, and HSW program quality management systems improvement coordination. Working with HSW team members ensure compliance, consistency, and timely follow-up across all the CHEO RI sites.
- Coordinate and participate in regular workplace inspections, including documentation, REDCap data entry, reporting and follow-up to resolution.
- Maintain and update the REDCap workplace inspection database to ensure accurate, complete, and timely records and reporting.
- Prepare and distribute workplace inspection reports to site leaders, managers, and the Health, Safety & Wellness Manager.
- Track corrective and preventive actions (CAPAs) and follow up with managers to ensure timely completion.
- Serve as a worker representative on the CHEO RI Joint Health & Safety Committee, includes attending meetings, conducting workplace inspections, and participating in committee activities.
- Liaise with our workforce and facilities teams to support hazard identification, resolution, and regulatory compliance.
- Maintain documentation, records, and files in accordance with regulatory and organizational requirements (ALCOA-C principles).




- Support the Safety Reporting System (SRS), including data entry, documentation, and follow-up as required.
- Contribute to Health & Safety communications and internal postings on CHEONet, ensuring information is current and accurate.
- Provide general administrative and operational support to the HSW Manager and the broader Health, Safety & Wellness program.

- Learning & Development Team Support

- Provides administrative and operational support for Learning & Development initiatives to ensure compliance, continuity, and effective delivery.
- Lead mandatory training surveillance for volunteers, ensuring compliance with organizational requirements.
- Provide administrative support for the annual CHEO RI Summer Student Research Day.
- Support the coordination and moderation of education sessions and learning events.
- Serve as backup support for orientation activities to ensure continuity of onboarding processes.
- Provide administrative support for mandatory training coordination and delivery for staff, as required.
- Perform other duties as assigned within the Learning & Development portfolio.

- Volunteer Services & Appointment Program Support

- Supports the effective administration and oversight of the Volunteer and Appointment Programs.
- Provide day-to-day administrative support to the Volunteer & Appointment Program Administrator.
- Provide administrative support for documentation management within the Volunteer and Appointment Programs, ensuring files are complete, current, and appropriately organized.

- Human Resources General Support

- Provides general administrative and operational support for Human Resources functions.
- Maintain organizational distribution lists.
- Provide bi-weekly timekeeping support and processing.
- Prepare employment-related letters, including salary confirmation and employment verification.
- Process HR transactions and activities in Workday.
- Conduct regular audits of HR processes in accordance with established standard operating procedures.
- Perform other related duties as assigned within the scope of this role.

QUALIFICATIONS

- Post-secondary education (diploma or certificate) in Occupational Health & Safety, Human Resources or Business Administration, or another related field.
- Two (2) or more years of experience providing administrative support in a fast-paced environment, supporting a customer focused and service driven environment, particularly within a human resources department or a department with a focus on health and safety.




- Demonstration of a high level of professionalism and accountability.
- Proficient computer skills (Microsoft Office 365 and SharePoint).
- Strong organizational skills including time management, prioritization, scheduling and file management.
- High degree of accuracy, with strong attention to detail and proofreading skills.
- Demonstrated ability to handle sensitive information with a high degree of confidentiality, discretion, and commitment to data protection and privacy.
- Excellent verbal and written communication skills, with strong interpersonal abilities and a customer service mindset.

ASSETS

- Coursework or training in Ontario Occupational Health & Safety legislation, workplace inspections, incident reporting, and Joint Health & Safety Committee (JHSC) fundamentals.
- Familiarity with quality and compliance principles (ALCOA-C).
- JHSC Certification or related Health & Safety training.
- CHRP or CHRL designation.
- Experience with REDCap, SurveyMonkey, Workday, Excel, Safety Reporting Systems.
- Proficiency in both official languages (English and French).

WORKING CONDITIONS

- Work independently and in a team-based environment.
- Ability to work under tight deadlines.
- On-site work, with the flexibility to work in a hybrid work model.

OTHER REQUIREMENTS

- Eligible to work in Canada;
- Compliance with CHEO RI’s occupational health, immunization, and health-surveillance requirements, as applicable to the role and work environment.
- Completion of a Police Record Check, in accordance with institutional and regulatory requirements.

Location

Worksite, unless otherwise indicated will be 401 Smyth Road, Ottawa, ON, K1H 8L1.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants. Should an applicant require any accommodations during the application process, as per the Accessibility for Ontarians with Disabilities Act, please notify Human Resources at [email protected].

The CHEO Research Institute seeks to increase equity, diversity and inclusion in all of its activities, including research, education and career development, patient, family and donor partnerships. We value diverse and non-traditional career paths and perspectives, and value skills such as resilience, collaboration, and relationship-building. We welcome applications from members of racialized minorities, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

For this posting, the CHEO Research Institute may use artificial intelligence during the selection and recruitment process.

Contact Information

CHEO Research Institute - Human Resources Department [email protected]

401 Smyth Road

Ottawa, ON, K1H 8L1, CANADA

📌 Human Resources Support Administrator | Permanent Full Time (1.0 FTE) | CHEO Research Institute (Ottawa)
🏢 CHEO
📍 Ottawa