- Greet and assist visitors
- Handle incoming calls and general office duties
- Schedule and direct appointments
- Payment processing
Bookkeeping
- Perform bookkeeping duties using Sage 50 accounting software
Website & Social Media
- Update and maintain Chamber website and social media accounts
Event Coordination
- Assist with planning and execution of Chamber events including luncheons, breakfasts, award ceremonies, golf tournament, and AGM
- Book venues, coordinate setup requirements
- Handle registrations and promotions
- Sponsorship letters
Board Support
- Prepare meeting packages and reports
- Record and distribute meeting minutes
Membership Administration
- Assist with recruitment and retention of members
- Prepare and update new member packages
- Maintain member information in ChamberMaster, accounting software, and email distribution lists
Communication
- Create and distribute mass emails to membership
- Draft correspondence and business communications
Other Duties
- Manage calendars and coordinate meetings
- Sign Certificates of Origin
- Handle boardroom rentals
- Provide administrative support to the CEO and Board of Directors as needed
- Undertake other responsibilities as assigned
Qualifications & Skills
- Post-secondary education in business, administration, or equivalent relevant experience
- 3-5 years of experience in an executive assistant or office administration role
- Advanced proficiency in Microsoft Office Suite
- Experience with accounting software (Sage 50 preferred)
- Strong written and verbal communication skills
- Excellent organizational, time management, and multitasking abilities
- High attention to detail and problem-solving skills
- Ability to work independently and maintain confidentiality
- Experience in website and social media management is an asset
- Experience in membership database
- Experience in creating surveys