Spitz's Landscape Contractors is seeking a highly organized, professional, and motivated Office Administrator to join our growing team in Orangeville, Ontario.

We are an established landscape construction, commercial property maintenance, and snow removal company looking for someone who takes pride in organization, customer service, and keeping an office running efficiently.

Position Overview The Office Administrator will be responsible for supporting the day-to-day administrative operations of the company while assisting with accounting, customer service, and office organization.

This position requires someone who is detail-oriented, dependable, able to multitask, and comfortable working in a fast-paced environment.

Primary ResponsibilitiesAccounting & QuickBooks

- Process Accounts Payable and Accounts Receivable
- Create customer invoices and statements
- Enter supplier invoices and reconcile accounts
- Process payments and maintain accurate financial records
- Assist with month-end reporting
- Maintain organized accounting files
- Work closely with management and our accounting team

Office Administration
- Answer and direct incoming phone calls
- Manage company email correspondence
- Welcome clients, suppliers, and visitors
- Schedule meetings and appointments
- Maintain office filing systems (digital and paper)
- Order office supplies
- Organize company documents and records

Operations Support
- Maintain equipment maintenance logs and service records
- Update landscape maintenance and snow removal route information
- Organize project files and job documentation
- Maintain Schedule of Values (SOVs), contracts, permits, and project records
- Maintain ownership and registration files for company vehicles, trailers, and equipment




- Assist project managers with administrative support
- Keep company folders and shared files organized and up to date

Qualifications The ideal candidate will have:
- Minimum 3 years of office administration experience
- Strong QuickBooks experience
- Excellent knowledge of Microsoft Outlook, Word, and Excel
- Robust organizational and time management skills
- Excellent verbal and written communication
- Ability to work independently and prioritize multiple tasks
- High attention to detail
- Professional customer service skills

Experience in landscaping, construction, property maintenance, or the trades is considered a strong asset.

What We're Looking For

We are looking for someone who:

- Takes ownership of their work
- Enjoys creating organized systems
- Works well under pressure
- Is proactive and dependable
- Wants to grow with a long-established and expanding company

Compensation
- Competitive salary based on experience
- Paid vacation
- Opportunities for growth within the company
- Full-time, permanent position
- Monday to Friday

About Spitz's Landscape Contractors Spitz's Landscape Contractors has built a reputation for delivering high-quality landscape construction, commercial property maintenance, and snow removal services throughout Southern Ontario. We pride ourselves on professionalism, craftsmanship, and exceptional customer service.

If you are looking for a long-term opportunity with a growing company where your organizational skills and attention to detail will make a real impact, we encourage you to apply.

Please submit your resume along with a brief cover letter outlining your experience and why you would be a great fit for our team.

Pay: $25.00-$32.34 per hour

Work Location: In person

📌 Office Administrator (Orangeville)
🏢 Spitz's Landscape Contractors
📍 Orangeville