Join our vibrant preschool team as a Preschool Administrative Assistant, where your organizational skills and cheerful demeanor will help create a welcoming environment for children, families, and staff alike. In this dynamic role, starting September 1st, you will assist the Admin Team in daily operations, ensuring smooth administrative processes and excellent customer service. Your enthusiasm and attention to detail will support the educational mission while fostering a positive atmosphere that encourages growth and learning.
Responsibilities
- Manage duties such as greeting visitors and families with warmth and professionalism and cheerfully respond to their needs
- Handle phone systems, directing calls and messages efficiently and courteously
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other software such as the Child Friendly app.
- Maintain organized filing systems for student records, and administrative documents
- Assist with student information system Child Friendly, some bookkeeping using QuickBooks, and data entry of Government of Alberta database for children's records
- Support scheduling of appointments for tours, parent conference meetings, and classroom activities
- Provide exceptional customer support by addressing inquiries promptly and courteously
- Proofread correspondence and documents to ensure clarity and accuracy
Experience
- Prior clerical or administrative experience in an office setting
- Education related to position preferably with background in education
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with data entry, filing systems, and record management is highly desirable
- Customer service experience in an educational environment is a plus
- Knowledge of bookkeeping software for QuickBooks is advantageous
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent phone etiquette and professional communication skills are essential
Join us to make a meaningful impact in early childhood education through efficient administration! We’re dedicated to supporting your growth while providing a positive work workplace where your skills shine. Pay: From $30.00 per hour
Benefits
- Dental care
- Extended health care
- On-site parking