Project Control Officer – Senior

Onsite – Toronto, ON, Canada

Project Control Officer – Senior Client: Ministry of Public and Business Service Delivery and Procurement | Onsite – Toronto, ON, Canada We are seeking an experienced Senior Project Control Officer to support enterprise-level projects for the Ministry of Public and Business Service Delivery and Procurement . The successful candidate will provide project coordination, governance support, reporting, risk tracking, documentation management, and operational assistance to Project Managers and leadership teams.

This role requires strong expertise in project controls, status reporting, project documentation, risk and issue management, project scheduling, stakeholder coordination, and Agile/Waterfall delivery environments . The ideal candidate will have experience supporting complex programs involving mainframe/legacy systems and public sector initiatives .

Role Snapshot Requisition ID: RQ10785

Job Title: Project Control Officer – Senior

Client: Ministry of Public and Business Service Delivery and Procurement

Work Location: 222 Jarvis St or 49 Place d'Armes Kingston, Toronto, Ontario, Canada

Work Arrangement: Onsite

Security Level: CRJMC

Estimated Start Date: June 15, 2026

Estimated End Date: October 5, 2027

Contract Duration: 447 Business Days

Potential Extension: Probable after initial mandate

Schedule: 7.25 Hours per Day

Position Summary The Ministry of Public and Business Service Delivery and Procurement is seeking a Senior Project Control Officer to provide comprehensive project coordination and control support across critical enterprise initiatives.

The successful candidate will work closely with Project Managers, Managers, technical teams, and stakeholders to monitor project execution, maintain reporting frameworks, track risks and issues, manage documentation repositories, and support successful delivery of complex projects.

Key Responsibilities Project Coordination & Controls Management (40%)

Support Project Managers and project teams in planning, coordinating, communicating, and executing project activities.

Manage project work plans, schedules, tracking activities, and project analytics.

Maintain project dashboards, executive summaries, and management reporting.

Track project progress, milestones, dependencies, risks, issues, and action items.

Support project governance processes and delivery reporting.

Project Reporting & Documentation Management (25%)

Develop and maintain project status reports and reporting logs.

Gather updates from various project teams and stakeholders.





Maintain project documentation repositories and ensure documents are current and properly managed.

Coordinate preparation of executive‑level project updates.

Monitor documentation deliverables and ensure completion within timelines.

Risk, Issue & Workflow Management (20%)

Support risk and issue identification, tracking, escalation, and resolution.

Manage workflow processes related to tickets, action items, and project controls.

Assist Project Managers with identifying potential project impacts.

Maintain risk registers and issue tracking documentation.

Support decision‑making through accurate project information and analysis.

Stakeholder Coordination & Meeting Support (15%)

Schedule and coordinate project meetings.

Facilitate meetings and capture action items.

Collaborate with business teams, technical teams, and project stakeholders.

Provide updates and elevate concerns when required.

Build effective working relationships across multidisciplinary teams.

Key Deliverables Project work plans and tracking reports

Executive dashboards and management summaries

Project status reports and reporting logs

Risk, issue, and action item tracking documentation

Project schedules and milestone tracking

Meeting agendas, minutes, and action logs

Maintained project document repositories

Project governance and reporting artifacts

Required Skills &

Experience Skill / Experience Required 7–10 years of project coordination experience Required Supporting Project Managers and Managers in enterprise environments Required Project status reporting and dashboard development Required Risk, issue, and action item management Required Project documentation management Required Project scheduling and tracking experience Required Understanding of project management concepts Required Knowledge of project scope, cost, quality, and risk management Required Agile and Waterfall methodology experience Required Stakeholder coordination experience Required Strong analytical and problem-solving skills Required Solid written and verbal communication skills Required

Preferred Skills Experience with project management tools:

Microsoft Project

Planview





Similar project portfolio management tools

Scrum methodology experience

Experience supporting complex enterprise programs

Experience with mainframe and legacy system projects

Public sector project experience

Experience & Skill Set Requirements The Successful Candidate Should Demonstrate Experience With Collaborating with multiple teams to gather project updates.

Maintaining project budgets, progress reports, risks, and action items.

Supporting multiple Project Managers and critical enterprise projects.

Developing project status reports and maintaining reporting logs.

Scheduling and facilitating meetings.

Managing project document repositories.

Ensuring project documentation is reviewed, updated, and maintained.

Project Management Skills (40%) Project planning and execution

Project governance processes

Risk and issue management

Scope and schedule tracking

Project reporting

Agile and Waterfall delivery methodologies

Software development life cycle (SDLC)

General Professional Skills (15%) Analytical thinking and decision‑making

Troubleshooting and critical problem solving

Stakeholder engagement and consultation

Facilitation and negotiation

Building strong working relationships

Customer service and diplomacy

Managing competing priorities and deadlines

Detail‑oriented project coordination

Public Sector Experience (5%) Experience working within public sector environments.

Experience supporting mainframe or legacy system initiatives preferred.

Expected Professional Expertise Independently manage project control activities across complex initiatives.

Provide accurate reporting and insights to support leadership decisions.

Coordinate multiple stakeholders and project teams effectively.

Maintain strong governance, documentation, and reporting practices.

Identify project risks and support timely resolution.

Work effectively within Agile, Waterfall, and hybrid delivery environments.

Preferred Candidate Profile We are seeking professionals with expertise in:

Senior Project Coordination

Project Controls

PMO Support

Executive Reporting

Risk and Issue Management

Project Documentation Governance

Agile and Waterfall Delivery

Microsoft Project / Planview

Enterprise Technology Projects

Public Sector Programs

Additional Information Public sector experience with mainframe/legacy systems is preferred.

Work Model: Onsite

Location: Toronto, Ontario, Canada

Security Clearance: CRJMC

Contract Duration: Approximately 16+ Months

Public Sector Experience: Preferred

📌 Project Control Officer - Senior (Toronto)
🏢 S M Software Solutions
📍 Toronto