Job Title: Secretary 2 (ADM06) – Administrative Support (Temporary Contract)

Location:Bedford, Nova Scotia (On-site)

Client:Government of Nova Scotia – Department of Agriculture

Contract Type:Full-Time Temporary Contract

Start Date :August 17, 2026

Engagement Type:Competitive-Sourced

Requirements

Key Responsibilities

- Provide comprehensive administrative and secretarial support to departmental staff.

- Prepare, proofread, edit, and distribute correspondence, reports, forms, and other documents.

- Process Food Safety and Environmental Health permits and related documentation accurately.

- Answer telephone calls, emails, and front-desk inquiries in a courteous and skilled manner.

- Provide information and assistance to members of the public regarding departmental services.

- Schedule meetings, appointments, and maintain calendars.

- Coordinate travel arrangements and prepare travel documentation when required.

- Prepare and process expense claims and administrative forms.

- Maintain electronic and paper filing systems while ensuring confidentiality of records.

- Organize, prioritize, and manage multiple administrative tasks with minimal supervision.

- Assist with data entry, document management, and records maintenance.

- Support office operations and perform other related administrative duties as assigned.

Mandatory Qualifications

- Grade 11 education.

- Completion of a one-year commercial, business administration, office administration, or secretarial program.

- Minimumthree (3) years of administrative or secretarial experience, or an equivalent combination of education, training, and experience.

- Experience providing administrative support within a professional office environment.

- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Excellent verbal and written communication skills.

- Strong organizational and time management abilities.





- Demonstrated ability to exercise sound judgment and initiative, particularly where established guidelines may not exist.

- Ability to manage confidential and sensitive information with discretion.

- Strong attention to detail and accuracy.

- Excellent customer service and interpersonal skills.

- Ability to prioritize multiple competing tasks while meeting deadlines.

- Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

- Previous experience supporting a provincial or municipal government department.

- Experience processing permits, applications, or regulatory documentation.

- Experience working in Food Safety, Environmental Health, Agriculture, or other regulatory environments.

- Familiarity with records management and administrative procedures in the public sector.

Required Skills

- Administrative Coordination

- Secretarial Support

- Calendar & Schedule Management

- Customer Service

- Telephone & Front Desk Administration

- Records Management

- Document Preparation

- Data Entry

- Filing & Document Control

- Travel Coordination

- Expense Report Preparation

- Microsoft Word

- Microsoft Excel

- Microsoft Outlook

- Microsoft PowerPoint

- Time Management

- Organizational Skills

- Attention to Detail

- Problem Solving

- Confidentiality & Professionalism

- Multitasking

Soft Skills

- Professionalism

- Reliability

- Initiative

- Strong interpersonal skills

- Critical thinking

- Accountability

- Customer-focused approach

- Ability to remain calm under pressure

- Strong work ethic

Why Join This Prospect?

- Opportunity to work with the Government of Nova Scotia.

- Gain valuable public sector administrative experience.

- Collaborative and professional work environment.

- Meaningful role supporting Food Safety and Environmental Health services.

- Full-time contract with consistent weekday schedule.

📌 Secretary 2 – Administrative Support (Bedford)
🏢 SereneAid
📍 Bedford