Work Model: Onsite 4 days per week, 1 remote day

Languages: Fluent English and French required; Spanish is an asset

Position Overview

We are seeking an experienced Project Data Management Coordinator to support document control activities across major engineering, construction and industrial projects. This role will ensure project documentation is accurate, properly controlled, distributed and maintained throughout the full project lifecycle.

The ideal candidate will have robust hands-on document control experience along with exposure to team leadership, training or mentoring junior document controllers.

Key Responsibilities

Manage document control activities across multiple projects and contractor teams

Review and verify project deliverables for quality, completeness and compliance

Track outstanding documents, RFIs and contractor submissions

Produce and distribute weekly document expediting reports

Maintain document registers, distribution matrices and project records

Support project setup, document system implementation, handover and closeout activities

Coordinate with project teams, contractors, suppliers and external stakeholders

Conduct regular contractor document-control check-ins

Provide training and technical support on document management systems

Train, coach and onboard document-control team members





Monitor team workload and escalate unresolved issues

Support data cleansing, reporting and continuous improvement initiatives

Manage system access requests and document workflows

Participate in project coordination meetings and follow up on required actions

Required Qualifications

Minimum 5 years of document control experience on large projects

Strong experience within engineering, construction, industrial or infrastructure environments

Fluent communication skills in both English and French

Experience as a Senior Document Controller, Document Control Lead or Document Control Trainer

Previous experience guiding, coaching or overseeing document-control staff

Experience managing contractor, supplier or vendor documentation

Knowledge of project setup, closeout, handover and document retention processes

Strong stakeholder engagement and communication skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency with SharePoint and Microsoft Office

Preferred Qualifications

Experience with InEight Document

Mining industry or large capital-project experience

Experience supporting projects across the full lifecycle, from study through construction and handover

Previous site-based project experience

Spanish language skills

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