**At Beedie, we foster talent, encourage innovation, and reward success.**We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.Position OverviewAs an Executive Assistant, you’ll provide high‑level, proactive administrative support tofour senior executiveswithin the Industrial Development and Construction group. This role is central to the effectiveness of the leadership team, requiring the ability to manage complex schedules, coordinate competing priorities, and anticipate needs across multiple leaders in a fast‑paced and dynamic environment.This trusted partner to the executives will be highly organized, detail‑oriented, and comfortable navigating changing priorities, with a strong sense of professionalism and problem‑solving mindset. The ideal candidate will have exceptional communication skills, a solid ability to prioritize, and a readiness to handle the needs of the executives and the teams they oversee.This is an ideal opportunity for an experienced Executive Assistant who thrives in a high‑energy setting, enjoys supporting multiple senior leaders, and takes pride in enabling executive efficiency and business momentum. You are incredibly pro‑active, not afraid to ‘roll‑up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.Key ResponsibilitiesExecutive AssistanceManage the day‑to‑day schedule of the Executive Vice President, Industrial Development and Construction, ensuring seamless coordination of meetings, appointments, deadlines, and prioritiesServe as a trusted partner to the Executive Vice President by proactively planning, tracking, and managing business and personal commitments, relationships, and engagement strategiesMonitor, track, and maintain all critical business and personal dates, deadlines, and milestones to ensure timely action and follow‑throughPrepare the Executive Vice President for internal and external engagements —including leadership meetings, client interactions, partner/vendor discussions, events, and presentations - through briefing materials,



background research, and logistics coordinationProvide comprehensive administrative support to additional executive leaders across the organization, ensuring responsive, high‑quality service deliveryManage executive expenses, ensuring accuracy, policy compliance, and timely submissionLead and support ad‑hoc initiatives and special projects as assigned, often involving cross‑functional collaboration and high levels of discretionOffice & Event AdministrationManage the Industrial business unit’s event calendar, ensuring accurate tracking, scheduling, and alignment with business prioritiesPlan and coordinate holiday gift baskets and seasonal initiatives on behalf of the Industrial teamAct as the primary organizer for the annual broker event, including vendor management, logistics, communications, and onsite coordinationTrack, manage, and coordinate Industrial sponsorships, ensuring visibility, compliance, and alignment with business goalsConduct business‑related errands and support office operations through hands‑on administrative assistanceSupport miscellaneous and ad‑hoc office projects as assigned, demonstrating flexibility, initiative, and problem‑solving skillsTravel AdministrationCoordinate, track, and maintain all travel bookings for members of the Industrial executive team, ensuring alignment with meeting schedules, business priorities, and personal preferencesPrepare detailed travel itineraries, including flights, accommodations, ground transportation, meeting locations, and contingency plansMonitor and update travel logistics in Outlook, including real‑time adjustments, confirmations, and relevant documentationEnsure all travel bookings comply with company policies, approval workflows, and budget guidelinesTroubleshoot travel‑related issues proactively, including delays, cancellations, rebooking’s, and last‑minute travel needsSupport the reconciliation of travel expenses by ensuring accurate, timely submission of receipts and expense reportsCollaborate with internal teams to ensure travel logistics are fully aligned with event planning, meeting coordination,



and executive agendasDesired Skills and ExperienceA minimum of 3 years’ experience in an office management or administrative rolePost‑secondary education (preferred)Strong interpersonal skills and the ability to contribute effectively within a team environmentAbility to work efficiently and without constant supervisionAbility to multi‑task and meet multiple objectives in short time periodsAbility to identify, assess and solve problems/issues independently and proactivelyStrong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePointExceptional time management and organizational skillsAttention to detailExcellent communication skills (oral and written)Strong sense of integrity, professionalism and loyaltyProactive, positive, and outgoingFlexible and comfortable with ambiguityConfidentiality and discretion on sensitive informationExperience working in a very fast‑paced environment**We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.**We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay‑for‑performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job‑related knowledge, skills, experience, and organizational needs.The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top‑up, RRSP matching, paid time for volunteering, and more...#J-18808-Ljbffr

📌 Admin Professional – Executive Assistant - $25 - $28 An Hour (Winnipeg)
🏢 A leading financial institution
📍 Winnipeg