Executive Assistant to the Head of Growth & Strategy The organization is a leading healthcare provider in Canada, offering patient-centered clinical services with a strong focus on quality, innovation, and compassionate care. Founded in 2016, it has built a reputation for delivering high standards of care in a collaborative and professional environment. The team is made up of experienced healthcare professionals, including physicians, nurses, nurse practitioners, and other specialized staff who work together to provide coordinated, high-quality care. The organization values inclusivity, teamwork, and continuous improvement, and is committed to creating a supportive workplace focused on excellent patient outcomes and professional growth Position Overview The Executive Assistant to the Head of Growth & Strategy is a senior, trusted partner who provides comprehensive executive, operational, and project-based support in a fast-paced healthcare environment. This role is ideal for a highly organized, proactive Executive Assistant who thrives on complexity, anticipates needs, and operates with discretion, confidence, and initiative. Acting as an extension of the Head of Growth & Strategy, you will support both strategic priorities and day-to-day execution across growth initiatives, marketing, communications, partnerships, operations, and special projects. This role goes well beyond traditional administrative support and requires strong judgment, technological fluency, and the ability to manage multiple priorities simultaneously. You will serve as a key liaison between executive leadership, internal teams, and external partners, ensuring alignment, follow-through, and seamless execution. This is a unique opportunity for an experienced Executive Assistant who enjoys variety, high-discretion work, and making a measurable impact while growing alongside a senior leader. Key Responsibilities (Subject to change; not limited to the responsibilities below) Executive Email & Calendar Management Proactively manage a complex executive calendar, including scheduling meetings, coordinating events, and resolving conflicts Triage and manage high-volume email correspondence, ensuring timely responses, follow-ups, and prioritization Identify urgent or high-impact communications and escalate appropriately Independently track action items and follow up to ensure completion Prepare and send next-day calendar summaries to the Head of Growth & Strategy Maintain organized digital files, correspondence, and records Marketing, Communications & Project Management Support corporate communications, public relations, and media initiatives Coordinate marketing and PR events, ensuring calendars account for preparation and travel time Serve as a primary point of contact for vendors, consultants, and internal and external partners Track and manage marketing assets,



creative materials, and promotional inventory Review marketing materials, brochures, advertisements, and outbound communications prior to executive review Collect, consolidate, and communicate executive feedback to marketing, PR, and advertising partners Track project timelines, deliverables, approvals, and creative assets Reconcile marketing and advertising budgets, invoices, and payments Maintain organized repositories for marketing photos, assets, ads, and materials Review monthly social media calendars and provide constructive feedback to support content planning Coordinate events from planning through execution, including logistics, materials, presentations, vendors, and media support Conduct market and site research to support growth initiatives, including demographic analysis, visibility, access, and competitive landscape Administrative & Executive Operations Support Provide executive-level administrative support, including organizing reports, documents, and presentations Act as a liaison between the Head of Growth & Strategy, executive leadership, employees, and external stakeholders Prepare agendas, meeting materials, executive communications, and summaries Attend meetings to record minutes, action items, and follow-ups Draft, edit, and process qualified correspondence, proposals, contracts, and agreements Organize and maintain executive digital workspaces and documentation systems Support the development, documentation, and maintenance of SOPs and internal protocols Prepare executive dashboards and reports aligned with KPIs for daily and weekly review Identify workflow gaps, risks, and opportunities for operational improvement Manage competing priorities and respond effectively to urgent or unexpected matters Preserve confidentiality and exercise sound judgment in handling sensitive information Business, Events & Partnership Coordination Support the planning and execution of internal events, leadership meetings, and external engagements Coordinate town halls, offsites, partnership meetings, and growth-related events Negotiate with vendors to optimize pricing and value Support facilities, renovation, or operational improvement projects as required Represent the organization professionally at meetings and events Prepare and organize promotional materials, event collateral, and swag Act as a coordination point for sales and growth partners,



tracking dashboards and communications Personal & Executive Assistance Manage select personal tasks, reminders, and scheduling for the Head of Growth & Strategy Send appointment reminders and routine prompts as requested Coordinate executive gifting for partners, consultants, and key stakeholders Qualifications & Experience Proven experience supporting a senior executive (C-suite or equivalent) in a fast-paced, complex environment Demonstrated ability to manage highly sensitive and confidential information with discretion Strong project management, organizational, and prioritization skills Exceptional attention to detail and follow-through Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint), collaboration tools, CRM platforms, and AI-enabled tools Experience supporting marketing, communications, PR, or growth initiatives Strong analytical skills with the ability to interpret dashboards and reports Excellent verbal and written communication skills Professional presence with the ability to represent executive leadership effectively Ability to work independently, manage ambiguity, and thrive under pressure Commitment to inclusivity and respectful engagement with diverse teams and communities, including 2SLGBTQIA+ individuals Profile & Attributes Proactive, solutions-oriented, and highly organized Detail-driven with a strong sense of ownership Calm, adaptable, and effective in high-pressure situations Intellectually curious and eager to learn Empathetic, discreet, and trusted Explicit, confident communicator and relationship-builder What We Offer A supportive and collaborative healthcare environment Competitive compensation package, including discretionary bonus Paid time off and benefits Career development and learning opportunities High-visibility exposure to senior leadership and strategic initiatives Opportunity to grow alongside an executive leader during a key growth phase Modern, professional in-office work setting Meaningful work that contributes to access, quality, and innovation in healthcare Work Arrangement: In-office Hours: Full-time, Monday–Friday (40 hours/week) Compensation: $120,000 base + up to 10% discretionary bonus Start Date: As soon as possible We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process. In compliance with the current Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that we do not use AI tools to screen or evaluate applications. All candidate assessments are conducted by our recruitment team. #J-18808-Ljbffr

📌 Executive Assistant To The Head Of Growth & Strategy - $120,000 A Year (Toronto)
🏢 Katig Solutions
📍 Toronto