A Taleo client is seeking a highly organized and proactive Senior Project Coordinator to support the successful delivery of multiple client-facing technology and consulting projects. This role requires someone who can work independently, anticipate project needs, and provide structure and visibility across complex, fast-moving engagements.

Working closely with Project Managers, consultants, technical teams, and client stakeholders, the Senior Project Coordinator will support project governance, planning, reporting, financial tracking, resource coordination, and overall delivery. They will also be responsible for independently managing select smaller projects from initiation through completion.

This is an excellent opportunity for an experienced Project Coordinator who is ready to take on increased project ownership and continue developing their project management experience.

Key Responsibilities

Coordinate multiple concurrent client projects from initiation through completion

Independently manage smaller projects, including scope, schedules, budgets, resources, risks, and stakeholder communication

Develop and maintain project plans, schedules, milestones, action logs, decision logs, and deliverable trackers

Monitor project progress and proactively identify scheduling conflicts, dependencies, risks, and potential delivery issues

Prepare weekly status reports, project dashboards, steering committee materials, and executive-level updates

Lead project meetings, including preparing agendas, facilitating discussions, documenting decisions, and following up on action items

Support project governance by maintaining RAID logs, change requests, approvals, and project documentation





Coordinate resources across business, functional, and technical workstreams

Track project budgets, forecasts, invoices, purchase orders, resource utilization, and other financial information

Support resource planning, onboarding, offboarding, and allocation across projects

Work directly with internal and client stakeholders to gather updates, resolve outstanding items, and maintain alignment

Assist Project Managers with scope, schedule, budget, quality, risk, and change-management activities

Escalate risks, issues, and decisions appropriately while recommending practical next steps

Identify opportunities to improve project delivery processes, templates, reporting, and governance practices

Maintain organized and audit-ready project documentation throughout the project lifecycle

Support and provide guidance to junior Project Coordinators when required

Qualifications

Five or more years of project coordination, project administration, PMO, or related project delivery experience

Demonstrated experience independently managing smaller projects or significant project workstreams

Experience supporting complex technology, systems implementation, consulting, or business-transformation projects

Experience coordinating multiple projects, workstreams, stakeholders,



and competing priorities

Strong understanding of project management methodologies, governance practices, and delivery lifecycles

Experience preparing project plans, status reports, dashboards, RAID logs, financial trackers, and executive presentations

Strong financial administration skills, including budget tracking, forecasting, invoicing, and resource utilization

Advanced proficiency with Microsoft Office, particularly Excel, PowerPoint, Word, Outlook, and Teams

Experience with project management tools such as Microsoft Project, Smartsheet, Jira, Monday.com, or similar platforms

Excellent written and verbal communication skills

Strong attention to detail, organization, judgment, and problem-solving abilities

Ability to work independently, anticipate next steps, and confidently communicate with senior and client stakeholders

Previous experience in a qualified services or client-facing consulting environment is strongly preferred A project management certification or formal training, such as CAPM, PMP, or PRINCE2, is considered an asset

What Makes This Role Senior

This position goes beyond traditional project coordination. The successful candidate will take ownership of key project delivery activities and independently manage smaller projects while supporting Project Managers on larger, more complex engagements.

They will be expected to provide meaningful oversight across schedules, finances, governance, risks, resources, and stakeholder commitments, acting as a trusted delivery partner to both internal consulting teams and client stakeholders.

📌 Senior Project Coordinator (Calgary)
🏢 Taleo Project Services
📍 Calgary