Job Summary

We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.

Key Responsibilities
Manage and maintain calendars, appointments, and meeting schedules
Answer and direct phone calls, emails, and other correspondence
Prepare, edit, and format documents, reports, and presentations
Organize meetings, including scheduling, agendas, and minutes
Maintain filing systems (paper and digital) and office records
Assist with travel arrangements and logistics as needed
Greet and support visitors in a professional manner
Order and track office supplies and inventory
Support general office operations and administrative procedures
Assist with onboarding processes for recent staff
Liaise with vendors and service providers (e.g., IT, facilities, catering)
Provide general administrative support to staff and management
Perform other related duties as assigned

Qualifications
Robust written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel,



Outlook, PowerPoint)
Excellent organizational and time-management abilities
High attention to detail and accuracy
Ability to handle confidential information with discretion
Strong interpersonal skills and professional demeanor
Previous administrative or secretarial experience preferred
Fluent in English and Arabic, French is preferred

Key Competencies
Ability to prioritize tasks and meet deadlines
Solid problem-solving and organizational skills
Adaptability and initiative
Professionalism and reliability

Benefits
Health & Dental Insurance
Paid Sick time
Paid Eid holidays
Free Parking
Company Events
Pension Plan Contribution
Tuition Fee Discounts

This is an on location Full time job for 5 days a week.

We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.

📌 Secretary Executive Director Mississauga (Canada)
🏢 The Muslim Association of Canada
📍 Canada