Job Title: Office Administrator
Location: Pickering, ON
Pay Rate: $22.00 to $24.00 per hour
Schedule: Monday to Thursday, 7:30 a.m. to 4:30 p.m. and Friday, 7:30 a.m. to 2:00 p.m. (Summer hours)
The Office Administrator will support daily office operations, basic accounting functions, and internal coordination. This role includes accounts payable and accounts receivable support, customer payment follow-up, general office duties, and assisting the purchasing department with vendor communication and order confirmations.
The successful candidate will be organized, self-motivated, detail-oriented, and comfortable managing a variety of administrative and accounting-related responsibilities.
Key Responsibilities
Enter and process vendor invoices accurately
Assist with invoice payments and customer payment postings
Follow up on overdue customer payments and account inquiries
Answer phones, greet visitors, and provide general office support
Maintain organized files, records, and documentation
Assist purchasing with order confirmations and vendor follow-ups
Support vendor expediting as required
Assist with daily administrative and accounting-related tasks
Perform other duties as assigned
Requirements
1 to 3 years of previous office administration experience
Experience with accounts payable and accounts receivable functions required
Previous customer service experience considered an asset
Experience using Spire Systems considered an asset
Robust attention to detail and accuracy
Excellent organizational and time-management skills
Ability to work independently and manage multiple priorities
Robust communication and customer service skills
Qualified, dependable, and team-oriented approach
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We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for an existing vacancy.