Coordinator - Facilities & Mailroom Service (full time)

The Facilities & Mailroom Coordinator is responsible for supporting the day‑to‑day operations of the Facilities Department. This hands‑on role ensures the efficient handling of mail and courier services, maintains office supplies and office equipment, maintains coffee stations and related supplies, and supports general workplace operations to provide a smooth and professional office environment. This position also serves as a key point of contact for visitors, deliveries, and facility‑related needs.

What you will enjoy doing

- Manage incoming and outgoing mail and courier shipments, ensuring documents and packages are processed, sorted, and distributed accurately and on time.
- Coordinate the maintenance and servicing of mailroom equipment, including postage and inserter machines, and review courier invoices for coding and processing.
- Monitor and respond to general mailbox and voicemail inquiries, helping ensure requests are addressed promptly.
- Support document management activities by preparing Accounts Payable invoices and bulk shipping documents for daily imaging and recordkeeping.
- Help maintain meeting rooms, ensuring spaces are properly set up and ready to support business needs.
- Maintain utility rooms, coffee stations, office equipment supplies, and the Canadian print fleet to keep the workplace running smoothly.
- Manage and distribute printed communications, maintain bulletin boards, and serve as a key point of contact for facility‑related requests.
- Support workplace health and safety initiatives as a First Aid responder, maintaining first aid and AED equipment, and assisting the Workplace Health and Safety Committee.
- Work occasionally outside regular business hours and participate in special projects or additional assignments as needed.
- Help maintain a protected, organized, and efficient workplace while adhering to all company safety policies and procedures.

What makes you great

- High school diploma or equivalent, with at least one year of experience in a mailroom, facilities, or administrative support environment.




- Experience handling courier shipments and receiving processes with providers such as Purolator, FedEx, and Canada Post.
- Familiarity with international shipping and customs documentation is a strong asset.
- Comfortable lifting and moving packages, tables, and chairs weighing up to 50 pounds.
- Strong computer skills, particularly with Microsoft Office applications such as Outlook, Excel, and Word.
- Standard First Aid CPR/AED Level C certification preferred, although training can be provided if needed.
- Experience working with mailroom and office equipment—including postage meters, copiers, and audiovisual equipment—is beneficial.
- Excellent customer service and interpersonal skills, with the ability to build positive relationships across the organization.
- Strong written and verbal communication skills, combined with a high level of organization and attention to detail.
- Ability to manage multiple priorities, stay organized in a fast‑paced environment, and consistently meet time‑sensitive deadlines.

Why you will love working with us

Linde is a leading global industrial gases and engineering company. We live our mission of making our world more productive every day by providing high‑quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet. The company serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde's industrial gases and technologies are used in countless applications including production of clean hydrogen and carbon capture systems critical to the energy transition, life‑saving medical oxygen and high‑purity & specialty gases for electronics.



Linde also delivers state‑of‑the‑art gas processing solutions to support customer expansion, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless. At Linde, every day is an opportunity: an opportunity to learn, to grow, to share success and to contribute to one of the world’s leading industrial gas and engineering companies. Seize the opportunity: take your next step with us and join our team.

Have we inspired you? Let´s talk about it

We are looking forward to receiving your complete application.

This is an existing position with a starting annual salary of $51,650.00

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law. Linde Canada Inc. is committed to providing accommodations for people with disabilities. Applicants requiring accommodation during the recruitment and selection process are encouraged to make their needs known in advance if accommodation is required. We will work with you to meet your needs. We are committed to employment equity for women, aboriginal people, visible minorities, and persons with disabilities. Interested candidates from these groups are encouraged to apply. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.

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📌 Coordinator - Facilities & Mailroom Service (Mississauga)
🏢 Linde
📍 Mississauga