We are seeking a proactive and detail-oriented Administrative Assistant to join a cooperative real estate team. This position provides administrative, operational, and client support to a group of sales professionals, helping ensure day-to-day activities run efficiently.

Key Responsibilities

Administrative Support
Prepare and coordinate a variety of sales, marketing, and transaction-related documents.
Maintain accurate records, databases, and CRM systems.
Track project timelines, key dates, and outstanding action items.
Assist with market research, data collection, and reporting.
Coordinate the preparation and distribution of marketing materials and client presentations.
Support document execution through electronic signature platforms.
Liaise with internal departments and external clients to obtain required information.
Ensure documentation is complete, accurate, and compliant with internal procedures.
Provide general administrative support to the sales team as needed.

Executive & Team Support
Manage calendars, coordinate meetings, and arrange travel when required.
Prepare meeting agendas, take minutes, and follow up on action items.




Handle confidential correspondence and maintain organized filing systems.
Process expense reports, invoices, and other administrative documentation.
Coordinate team meetings, events, and client functions.
Identify opportunities to improve administrative processes and team efficiency.
Prioritize multiple tasks and adjust to changing business needs.

Qualifications & Skills
Postsecondary education in Business Administration or a related field is considered an asset.
Previous experience supporting a sales, real estate, qualified services, or corporate team.
Strong organizational and time management skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Ability to manage multiple priorities while meeting deadlines.
Self-motivated with the ability to work independently and collaboratively.
Proficiency with Microsoft Office Suite and experience using CRM or document management systems is an asset.
Skilled, resourceful, and committed to providing exceptional internal and external customer service.

📌 Office Administrator Toronto
🏢 Peak Associates
📍 Toronto