Our client is looking for a detail-oriented junior professional to join their contracts team. Someone eager to learn the business from the ground up and grow into a trusted contributor over time.

This is a developmental role with real substance. You'll support the full lifecycle of contracts & transactions. From document prep and tracking to closing coordination and records management, working closely with investment, account management and finance teams.

This role hybrid with 3 days per week in office downtown Toronto.

What You'll Do
Prepare standard transaction documents using approved templates, under supervision
Assist with first-pass reviews of documents received from external parties and flag issues
Manage version control and ensure documents follow internal standards
Assemble signature and closing packages
Maintain trackers for active transactions (key dates, outstanding items)
Monitor deadlines and prompt team members on upcoming milestones
Support follow-ups with internal and external parties
Prepare document summaries and route documents for signature via DocuSign
File executed and draft documents in SharePoint per internal standards
Retrieve documents and transaction history to support reporting and audits
Assist with maintaining organized, complete transaction folders





What We're Looking For
Diploma or degree in business, law, paralegal studies, real estate, or a related field
2–3 years in an administrative, legal, or transactions support role
Exposure to contracts or document management is an asset
High proficiency in Microsoft Word, including document formatting and styles
Comfortable with Outlook and basic Excel; SharePoint, Salesforce, or DocuSign experience is a plus
Solid attention to detail and accuracy
Highly organized, able to juggle multiple tasks and deadlines
Clear written communication and positive skilled judgment
Eager to learn, ask questions, and take direction well

Use of AI in Recruitment: This organization may use artificial intelligence (AI) tools to assist in reviewing applications, screening candidates, or scheduling interviews. AI will only support human decision-making and will not be the sole determinant in hiring decisions.

Your experience matters.

We're committed to creating an inclusive and accessible recruitment process. If you require accommodations or support at any stage of your application, please let us know. We’ll ensure you have what you need to participate fully and comfortably.

📌 Junior Contracts Administrator Toronto
🏢 Rutke Search
📍 Toronto