Improve the lives of others while Caring. Connecting. Growing together.
Job Description - Office Manager (2373037)
Office Manager - 2373037
OptumInsightis improving the flow of health data and information to create a more connected system. We remove friction and drive alignment between care providers and payors, and ultimately consumers. Our deepexpertisein the industry and innovative technology empower us to help organizations reduce costs while improving risk management,qualityand revenue growth. Ready to help us deliver results that improve lives?Join us to start Caring. Connecting. Growing together.
The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring an efficient, professional, and well-organized work environment. This role serves as a central point of coordination for administrative processes, facilities management, workplace services, employee support, and special projects. The Office Manager partners across departments to improve operational efficiency, enhance the employee and visitor experience, and support organizational objectives.
Primary Responsibilities: Office Operations & Administration Manage daily office operations, administrative functions, and general workplace requests from intake through resolution
Establish and maintain office policies, procedures, and best practices
Coordinate office logistics, workspace planning, meeting room reservations, access needs, and facility support
Ensure office environments are organized, safe, professional, and operationally efficient
Maintain office records, supplies, equipment inventories, badge and print access processes, and Business Segment Liaison activities as needed
Support office safety and front-office processes, including reception voicemail review, first aid support, and related workplace procedures

Employee & Leadership Support Coordinate onboarding and offboarding activities, including completion of required onboarding and QMS-related training documentation
Serve as a point of contact for workplace questions, resources, administrative support, and cross-functional team needs
Support leadership meetings, team events, offsites, and employee engagement activities
Provide executive administrative support as assigned, including calendar management,



meeting coordination, travel arrangements, and hotel bookings
Provide administrative and operational support to assigned business teams, including order production or regional business support activities

Financial & Budget Administration Code invoices, purchase orders, expense reports, vendor payments, and related transactions in applicable systems
Identify opportunities for cost savings and operational efficiencies
Manage catering coordination, vendor relationships, and invoice submission for office and meeting needs

Meetings & Events Plan and coordinate meetings, workshops, town halls, and special events
Manage conference room reservations, catering, technology setup, meeting materials, and day-of logistics
Prepare meeting agendas, materials, presentations, and communications
Ensure seamless execution of both in-person and virtual events

Identify and implement process improvements to enhance efficiency and employee experience
Support organizational initiatives and special projects as assigned
Promote a culture of service excellence, accountability, and collaboration
You’llbe rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well asprovidedevelopment for other roles you may be interested in.
Required Qualifications: 2+ years of office management, operations, administration, or related experience
Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
Experience managing multiple priorities in a fast-paced environment
Preferred Qualifications: Experience supporting senior leaders or executive teams
Budget management and vendor management experience
Project management or process improvement experience
Experience leading workplace initiatives, events, or employee engagement programs




Demonstrated problem-solving and decision-making skills
Organizational, planning, and project coordination skills
Excellent verbal and written communication abilities
Canada Residents Only: The salary range for Canada residents is $42,600 to $88,600 annually. Pay is based on several factors including but not limited to education, work experience, certifications, etc.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the prospect to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.
UnitedHealth Group is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodation for any part of the application process, please call 1-(phone hidden) to be connected to Recruitment Services. Recruitment Services hours of operation are 7 a.m. to 7 p.m. CT, Monday through Friday.
UnitedHealth Group is a registered service mark of UnitedHealth Group, Inc. The UnitedHealth Group name with the dimensional logo, as well as the dimensional logo alone, are both service marks for the UnitedHealth Group, Inc.
Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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📌 Office Manager (British Columbia)
🏢 Optum
📍 British Columbia