Job Summary The Faculty of Medicine inspires and enables excellence in health care through its medical education and research programs, and by serving and engaging society.

Reporting to the Department Administrators, the Administrative Assistant provides administrative support to the Department of Physiology & Biophysics and Department of Medical Neuroscience, including office administration, faculty and student support, communications, event coordination, website/Share

Point maintenance, academic scheduling, and Department Head support.

Key Responsibilities Provide administrative support to the Departments of Physiology & Biophysics and Medical Neuroscience, ensuring effective daily operations.

Responsible for Department communications; convey internal information to faculty & staff and maintain contact lists; provide information on Department policies & procedures, answer and direct external contacts; keep the Department website current.

Assist Chair in planning graduate Seminar Series, assemble materials, prepare documents, distribute advertising, book rooms, coordinate meetings, accommodation, and transportation with speaker.

Develop and maintain Department Share

Point site, organize & update administrative files (policies, processes and documents) in Share

Point following established records management procedures.

Coordinate logistics for meetings and special events in the department, book rooms/venues, order catering, and arrange travel and accommodations.

Assist with financial and grant administration and provide direct support to the Department Head through calendar management, correspondence preparation, and meeting coordination.

Note Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications Business/office administration program with three to five years administrative experience (or equivalent combination of training and experience).

Proficiency in Microsoft Office including Word,



Outlook, Excel, Power

Point.

Excellent communication and interpersonal skills.

High level of confidentiality and professional practice as demanded by access to sensitive information.

Strong organizational skills and demonstrated ability to handle multiple priorities Assets Experience in Share

Point and updating websites.

Experience in Dalhousie systems (Chrome River) Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousies competencies, in particular: - Respect & Inclusion - Adaptability - Knowledge & Thinking Skills - Communication - Service Additional Information Dalhousie University supports a healthy and balanced lifestyle.

Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration.

All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility.

The university encourages applications from Indigenous Peoples of Turtle Island (especially Mikmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

📌 Administrative Assistant (Halifax Regional Municipality)
🏢 Dalhousie University
📍 Halifax Regional Municipality