An AI intial screening will be conducted for this role

Contract Duration : 6 months | Possibility for an extension, or conversion to a full-time employee

Location : In office 4 -5 in week | Toronto Downtown

What are the hours of work : 8 – 4:30pm

Will overtime be required (Y/N): If yes, please provide forecasted overtime : Potentially, depending on hours of executive

Daily Responsibilities
Calendar & Meeting Management

Master complex, overlapping calendar management across global time zones, identifying optimal scheduling windows and preventing conflicts before they arise

Coordinate senior-level meetings with precision, managing all logistics including venue selection, technology setup, catering, and contingency planning

Develop and maintain scheduling systems that account for executive preferences, personal considerations, and business priorities

Proactively identify and resolve scheduling conflicts, travel delays, and logistical obstacles

Travel & Expense Operations

Execute seamless domestic and international travel arrangements, managing complex itineraries, visa requirements, and logistical coordination

Oversee corporate expense management, including card reconciliation, compliance verification, and reporting

Anticipate travel needs and build contingency plans for potential disruptions

Maintain detailed travel protocols and vendor relationships to ensure efficiency and cost-effectiveness

Information Management

Maintain information aligned with bank's data governance standards, implementing meticulous handling protocols and access controls that comply with regulatory requirements, information security policies, and confidentiality frameworks





Ensure all executive communications, financial data, and strategic documents are stored, organized, and managed in accordance with bank's data classification standards and audit requirements.

Communications and Stakeholder Engagement

Filter and prioritize incoming communications with appropriate judgment, routing inquiries efficiently and escalating appropriately

Maintain communication protocols that protect confidentiality while ensuring critical information reaches decision-makers

What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it

Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Robust technology acumen with ability to quickly learn new systems and tools

Must-have Skills/Experiences and/or Education, certifications, qualifications, designations

10+ years of executive-level administrative experience

Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Strong technology acumen with ability to quickly learn new systems and tools

Demonstrated ability to manage confidential information with sound judgment

Exceptional verbal and written communication skills across organizational levels

Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations

Banking or financial services sector knowledge

Exposure to complex, matrixed organizational structures

Global business or cross-functional operations experience

Experience with enterprise collaboration platforms, scheduling tools, and business applications

#J-18808-Ljbffr

📌 Executive Assistant (Ontario)
🏢 FP
📍 Ontario