Are you a detail-oriented professional who enjoys balancing accounting responsibilities with office administration? We are seeking an Administrative Accountant to support our growing irrigation construction business. This role is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership of accounting functions, and can effectively manage multiple priorities.

About the Role
As the Administrative Accountant, you will play a key role in the day-to-day operation of our company by providing administrative support, managing accounting processes, assisting with payroll, and maintaining accurate financial and project records. You will work closely with project managers, field supervisors, suppliers, subcontractors, and leadership to ensure smooth business operations.

Key Responsibilities
Accounting & Finance

Process accounts payable and accounts receivable

Prepare customer invoices and follow up on outstanding payments

Perform bank and credit card reconciliations

Maintain accurate financial records and daily transactions using QuickBooks

Process payroll and maintain employee payroll records

Prepare GST remittances and other government filings

Assist with month-end and year-end financial reporting

Monitor project costs and support job costing activitiesl

Manage vendor accounts and supplier payments

Support external accountants during audits and year-end reviews

Administrative Support

Answer and direct incoming phone calls, emails, and customer inquiries

Maintain project files, company records, and documentation

Coordinate with project managers, field staff, suppliers, and subcontractors

Assist with employee onboarding and maintain training records

Track fleet, equipment rental,



insurance, and certification documentation

Order office supplies and support day-to-day office operations

Prepare reports and provide administrative support to management

Construction Administration

Track project budgets and expenditures

Maintain subcontractor agreements, insurance certificates, and compliance documentation

Monitor project billing and change orders

Coordinate project closeout documentation and lien-related records

Track permits, inspections, utility locates, and project documentation

Qualifications

2+ years of accounting, bookkeeping, or office administration experience

Experience within construction, irrigation, landscaping, or a project-based industry is considered a solid asset

Proficiency with Microsoft Office Suite, particularly Excel

Experience using QuickBooks or similar accounting software

Strong organizational, communication, and time-management skills

Ability to work independently while managing multiple priorities

Preferred Experience

Full-cycle bookkeeping

Payroll administration

Job costing and project accounting

Construction administration and project documentation management

GST remittances and month-end processes

What We're Looking For
The ideal candidate is organized, proactive, and dependable with a strong attention to detail. You enjoy both accounting and administrative work, can adapt to changing priorities, and take pride in keeping operations running smoothly.

Why Join Us?

Stable, growing company

Collaborative team environment

Diverse role with accounting and operations exposure

Opportunity to make a direct impact on company success

Competitive compensation based on experience

#J-18808-Ljbffr

📌 Administrative Accountant (Alberta)
🏢 Express Employment Professionals - Calgary
📍 Alberta