Intergovernmental Affairs | Yuułuʔiłʔatḥ Government

Classification: Band 4 — Coordinator / Technician

Reports To: Manager, Intergovernmental Affairs

Location: Hybrid — travel and visits to Hitacu as required

Employment Type: Full-Time, Permanent

Salary Band: Band 4 ($56,182 – $84,272)

$28.81 – $43.22/hr

POSITION PURPOSE
The Intergovernmental Affairs Operations Coordinator provides operational, administrative, and coordination support to the Intergovernmental Affairs Department. The position serves as the department's central coordination point, ensuring incoming referrals, engagement requests, policy reviews, correspondence, and departmental priorities are organized, tracked, and directed to the appropriate staff. Working closely with the Director and Manager of Intergovernmental Affairs, the Coordinator supports the planning and delivery of intergovernmental initiatives while maintaining efficient departmental processes, records management, and administrative systems. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment.

ACCOUNTABILITY
Department Operations & Coordination

Coordinate and monitor the Intergovernmental Affairs shared inboxes.

Triage incoming referrals, consultation requests, policy reviews, funding opportunities, and correspondence.

Assign or route work to the appropriate team member in consultation with the Director or Manager.

Maintain departmental work trackers and monitor deadlines.

Develop and maintain filing systems, records management practices, and document libraries.

Ensure departmental records are organized, accurate, and easily accessible.

Government Engagement Coordination

Coordinate meetings with Indigenous governments, federal and provincial governments,



local governments, agencies, and external partners.

Prepare meeting logistics, agendas, and supporting materials.

Track consultation timelines and engagement activities.

Coordinate meeting invitations, scheduling, and follow‑up actions.

Maintain engagement databases and contact lists.

Administrative Support

Provide administrative support to the Director and Manager of Intergovernmental Affairs.

Prepare correspondence, meeting packages, presentations, and briefing materials.

Coordinate travel arrangements, accommodations, and event logistics.

Process invoices, purchase requests, and other departmental administrative requirements.

Support onboarding of new staff and maintenance of departmental templates and procedures.

Project Coordination

Support implementation of departmental projects and strategic initiatives.

Coordinate information requests with internal departments.

Track project milestones and deliverables.

Assist in coordinating consultations, workshops, and community engagement activities.

Support procurement and contract administration where required.

Communication & Collaboration

Act as a liaison between the Intergovernmental Affairs Department and internal departments.

Coordinate information sharing across the organization.

Build positive working relationships with external governments and partner organizations.

Provide courteous, professional service to citizens, partners,



and stakeholders.

Required
EDUCATION & EXPERIENCE

Diploma or Bachelor's degree in Public Administration, Business, Information Management, or related field

Minimum 2+ years of experience in coordination, operations, or administrative support

Strong organizational skills with proven attention to detail and accuracy

Proficiency with Microsoft 365 (Excel, SharePoint, Teams) and records management tools

Preferred

Understanding of Indigenous governance, modern treaties, or intergovernmental relations

Experience supporting policy, legal, or intergovernmental teams

Familiarity with the Maa‑nulth Final Agreement and YG governance

CORE COMPETENCIES

Exceptional organizational and time management skills

Robust ability to prioritize competing deadlines

Excellent written and verbal communication skills

Strong attention to detail

Ability to exercise sound judgment and discretion

Strong interpersonal and relationship‑building skills

Ability to work independently while contributing to a collaborative team

Proficiency in Microsoft 365, SharePoint, Teams, and related office software

Experience with records management and document control

WORKING CONDITIONS

Office and hybrid work; primarily Hitacu and remote

Standard work hours with occasional flexibility around engagement deadlines

Cultural Requirements

Respect for Yuułuʔiłʔatḥ culture, language, and protocols

Commitment to confidentiality on sensitive intergovernmental matters

This job description is intended to convey the general nature and level of work expected. YG reserves the right to amend and update responsibilities to meet operational needs. Yuułuʔiłʔatḥ citizens are encouraged to apply.

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📌 Intergovernmental Affairs Operations Coordinator (British Columbia)
🏢 Yuułuʔiłʔatḥ Government (Ucluelet First Nation Government)
📍 British Columbia