Our client, a leading cosmetic and skincare manufacturing company, is seeking an Executive Assistant to join their growing team.

Job Type: One-yearcontract, could be extended and with the possibility to become permanent Location: Markham, ON Competitive compensation package Job Duties: Administrative Support: Provide high-level administrative support for the vice president, requiring discretion and confidentiality.

Communication: Prepare and edit communications, including emails, letters, reports, and presentations Meeting Coordination: Arrange meetings, prepare agendas, and take minutes.

Set up meetings and appointments using Microsoft Outlook, maintaining calendar(s) for the assigned leader daily.

Travel Arrangements: Coordinate travel arrangements, hotel reservations, car rentals, etc., Facility Tours: Coordinate and arrange facility tours for the teams and visitors from other sites globally Department Meetings: Coordinate and maintain all regularly scheduled meetings, including staff meetings (e.g., employee roundtables, quarterly update meetings, SLT and pillar meetings), outside meeting planning, plus recurring and special cross-functional meetings (e.g., Canadian Leadership Team).

Including taking minutes, tracking action items, following up on task completions etc..

Expense Reports: Prepare expense reports, attest and check all expense reports submitted for signature, and follow through on all documents requiring approvals,



including expense reports and processing of invoices.

Reports and Presentations: Prepare and update various reports and presentations for the assigned leader (e.g., meeting agendas/minutes, schedules, project updates/status reports, Power

Point presentations, charts, graphs, Excel spreadsheets).

Purchasing: Act as a back-up shopping cart creator for generating purchase orders as required.

Liaison: Liaise with all levels of management internally and externally.

Office Management: Oversee and monitor office supplies and maintenance of office equipment for vice president Research and Analysis: Conduct research, compile data, and prepare papers for consideration and presentation by vice president, and/or various committees Qualifications: Education:College/University degree in Business Administration.

Experience: 3-5 years of previous experience in a similar role.

Competencies: Highly organized, minimal supervision necessary, excellent interpersonal skills and professionalism, excellent oral and written communication skills, robust leadership and interpersonal skills, outstanding computer skills (MS Office: Word, Excel, Power

Point, Access; Visio; MS Outlook).

Must be able to maintain confidentiality and exhibit discretion when dealing with both company staff at all levels and outside contacts.

Must have and maintain an excellent attendance record.

📌 Executive Assistant (Markham)
🏢 Great Connections
📍 Markham