Candidates must have at least 3 years of experience in Real Estate Operations (transaction/listing management, admin, or similar support role).

Sales roles do not qualify.

This is an opportunity to become the owner''s trusted operational counterpart.

You''ll take ownership of the ops side of a Top 1% Toronto real estate business, building and improving systems that support growth, and running those systems to see the impact of your work over time.

You''ll have meaningful autonomy to solve problems, make operational decisions, and implement automations.

Success in this role means creating calm from complexity.

Transactions and listings move smoothly, priorities stay clear, clients feel exceptionally well cared for, and the business grows while maintaining that calm.

Compensation: $65,000-$85,000 annually, with Paid Time Off and Bonus Potential.

Compensation: $65,000 - $85,000 yearly Responsibilities: What You''ll Own End-to-end transaction operations across listings, clients, compliance, deadlines, and closings Identifying operational risks early and resolving them before they affect clients SOPs, checklists, workflows, and automations that actually get used CRM and operational tools, including Follow Up Boss, Google Drive, and Monday.com Client, lawyer, brokerage, and vendor communication Oversight of future administrative or executive assistant support as the team grows The Ideal Candidate Is naturally organized and uses calendars and time blocking to protect priorities Enjoys following well-designed systems and is disciplined about using them consistently Leads the ops side, doesn''t wait to be assigned each step, closes the loop, and checks that critical work is actually complete, not just marked as done Notices when systems or processes are drifting and takes initiative to improve them Exercises good judgment, prioritizes effectively, makes decisions confidently, and brings solutions,



not problems Has exceptional attention to detail and documents processes, decisions, and important information clearly Remains calm under pressure and is energized by both creating order and making a measurable impact.

This Role Is Not for You If: You want a role where success means completing assigned tasks rather than owning outcomes You need reminders or follow-up to stay on track You rely on your boss as your first resource You don''t enjoy documentation, process discipline, or working within shared systems You are not one of the most organized people you know Qualifications: At least 3 years of experience in real estate operations (transaction or listing management, administration, or a similar real estate support role).

Sales experience does not qualify.

Experience managing multiple priorities, deadlines, and stakeholders in a fast-moving environment Robust written and verbal communication skills High proficiency with Google Workspace and confidence learning new software and systems Experience using a CRM, project management platform, or workflow automation tools About Company David is a Top 1 percent agent who is proactive, strategic, and high-output.

He values clarity, precision, warmth, humour, and treating clients exceptionally well.

The team is built on support, high standards, and shared ambition.

We value people who communicate directly, take pride in their work, and operate with maturity and intention.

Client Vision: We''re creating a team where clients feel extremely well cared for, every detail reflects quality, we negotiate with precision and respect, go the extra mile, and prioritize relationships above all else.

Team Vision: We''re building an environment where ambitious, supportive, like-minded people excel.

They feel valued, are well-compensated, take pride in their work, and never want to leave.

Office Perks: A world-class espresso setup and access to the most handsome golden retriever (the REAL team leader).

📌 Real Estate Team Operations Manager (Toronto)
🏢 David Rubel Realtor Team
📍 Toronto