Job Summary

The Admin Officer duties include offering administrative support to our Vancouver team and providing all administrative tasks to the highest standard.

Key Duties and Responsibilities

The following include some of the key duties and responsibilities of this role:

- Answer phone and direct calls to the appropriate colleagues
- Managing incoming/outgoing mail and sending of documents by courier
- Perform basic office tasks like photocopying, printing, scanning
- Maintaining electronic and physical filling and record keeping systems
- Managing office supplies and maintaining an organized office workplace
- Managing accounts and basic bookkeeping and data entry
- Communicate with clients and colleagues to schedule meetings and maintain calendars
- Provide administrative support to colleagues, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Collect, document, organize,



and file all relevant legal documents and client files for review and case preparation by associates
- Prepare, revise, format, and finalize legal documents, correspondence, presentations, and other materials as directed by associates
- Support in any other ad-hoc projects as directed

Requirements

- At minimum a bachelor’s degree of any discipline or equivalent;
- Fluent in written and verbal English;
- Computer skills and knowledge of relevant software, notably MS Office Word, Excel and PowerPoint;
- Knowledge of operation of standard office equipment;
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping

Work Hours and Location

- Full time, Monday to Friday 9AM-6PM, 1-hour unpaid lunch break
- In-person

📌 Admin Officer (Vancouver)
🏢 Harvey Law Group (HLG)
📍 Vancouver