We are seeking an organized, proactive, and detail-oriented professional who can become an integral part of our growing team. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in staying organized while contributing wherever needed.

Position Summary

This is a unique opportunity to work directly with the owners, helping manage day-to-day business operations while supporting marketing, branding, and business development initiatives.

You will play an important role in keeping projects organized, ensuring deadlines are met, coordinating meetings, managing follow-ups, and assisting with the growth of the business.

Responsibilities

Administrative

- Manage executive calendar, appointments, and meetings.
- Organize daily priorities and ensure tasks are completed on time.
- Track projects and follow up with staff, suppliers, and customers.
- Prepare reports, spreadsheets, and business documents.
- Maintain organized digital and physical filing systems.
- Assist with inventory tracking and administrative reporting.
- Coordinate communications with vendors and business partners.

Marketing & Brand Development

- Assist in building and growing the company’s brands.
- Create and schedule social media content.
- Update website and online listings when required.
- Monitor online marketing campaigns.
- Help develop promotional materials and advertisements.
- Research competitors and identify new marketing opportunities.
- Assist with branding projects, events, and product launches.

Sales & Customer Support

- Manage Facebook Marketplace inquiries.
- Respond promptly to customer messages.
- Schedule appointments.
- Ensure customer information is entered accurately into company systems.




- Inventory management and being able to use a CRM to control inventory
- Keep track of daily operations

Qualifications

- Minimum 2 years of administrative experience.
- Marketing, communications, or social media experience required.
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple projects simultaneously.
- Self-motivated and able to work independently.
- Professional appearance and positive attitude.
- Strong computer skills, including Microsoft Office and Google Workspace.
- Experience with Canva, Meta Business Suite, social media platforms, or Adobe Creative Suite is considered an asset.
- Experience in the automotive industry is an asset but not required.

We’re Looking For Someone Who Is

- Highly organized.
- Extremely punctual and dependable.
- Proactive rather than reactive.
- A strong problem solver.
- Comfortable working in a quick-paced environment.
- Professional and confidential.
- Creative and marketing-minded.
- Able to take ownership of projects from start to finish.
- Excellent at following up and ensuring nothing falls through the cracks.

What We Offer

- Full-time Monday–Friday schedule.
- Competitive salary based on experience.
- Opportunity to work directly with ownership.
- Career growth within multiple expanding businesses.
- A dynamic and entrepreneurial work environment.
- The opportunity to help build an exciting new venture from the ground up.

If you’re someone who loves organization, enjoys marketing, and wants to make a meaningful impact in a growing business, we’d love to hear from you.

Pay: $25.00-$30.00 per hour

Work Location: In person

📌 Administrative Assistance / Marketing Coordinator (Toronto)
🏢 BELL AUTO
📍 Toronto