Overview

Languages

English or French

Education

- Secondary (high) school graduation certificate
- or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

- Spanish
- Filipino

Work setting

- Remote location
- Willing to relocate
- General office
- Private company, corporation or industry

Responsibilities

Tasks

- Receive and forward telephone or electronic enquiries
- Sort, process and verify applications, receipts and other documents
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Perform data entry
- Provide customer service
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Provide directory assistance
- Provide basic information to clients and the public
- Perform administrative tasks
- Perform clerical duties, such as filing and sorting and distributing mail
- Order office supplies
- Obtain and process information required to provide customer service
- Maintain work records and logs
- Inform employees about payroll matters and benefit plans
- Greet people and direct them to contacts or service areas
- Calculate billing charges




- Arrange teleconferences
- Answer telephone and relay telephone calls and messages
- Receive and issue payments
- MS Office
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals

Experience and specialization

Computer and technology knowledge

- MS Word
- Accounting software
- MS PowerPoint
- Adobe Acrobat Reader
- MS Excel
- MS Outlook
- MS Windows
- Electronic mail
- Word processing software
- Spreadsheet

Equipment and machinery experience

- Scanner

Area of specialization

- Reports
- Forms and records
- Invoices
- Charts, tables, graphs and diagrams
- Contracts
- Correspondence
- Shipping and receiving
- Payroll services

Additional information

Security and safety

- Criminal record check

Transportation/travel information

- Own transportation
- Willing to travel
- Public transportation is not available

Work conditions and physical capabilities

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting
- Attention to detail
- Work with minimal supervision
- Ability to work independently

Personal suitability

- Adaptability
- Analytical
- Cooperative
- Creativity
- Goal-oriented
- Hardworking
- Positive attitude
- Proactive
- Time management
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Resourcefulness
- Team player
- Ability to multitask

Benefits

Financial benefits

- Bonus

Other benefits

- Free parking available
- Team building opportunities
- Parking available

📌 office assistant (Southern Harbour)
🏢 St. Mary's Bay Fisheries
📍 Southern Harbour