Community is looking for a Receptionist and Executive Assistant to join our creative crew!

Position Overview

The Receptionist and Executive Assistant is a highly visible role that sits at the heart of the agency. As the first point of contact for employees, clients, partners, and visitors, you'll create a welcoming and professional experience while ensuring the office operates smoothly and efficiently.

At the same time, you'll provide dedicated administrative and organizational support to a senior leader, helping manage schedules, communications, travel, budgets, and key business priorities.

This role is ideal for someone who loves being organized, enjoys working with people, thrives in a fast-paced environment, and takes pride in keeping both the office and leadership team running at their best.

RECEPTION & OFFICE OPERATIONS

Serve as the face of the agency, creating a welcoming experience for guests, clients, and visitors

Act as the first point of contact for the agency by welcoming visitors, answering and directing calls, and ensuring inquiries and requests are routed appropriately across the organization

Coordinate courier deliveries, shipping, and incoming packages

Maintain reception and common areas to ensure a clean, organized, and professional office environment

Restock kitchen, coffee, snack, and office supplies as needed

Coordinate team lunches, meetings, and in-office hospitality needs

Support onsite visits from vendors, building maintenance personnel, and service providers

Assist with general administrative and office support tasks as required

EXECUTIVE SUPPORT

Provide administrative support to a senior leader

Schedule meetings and manage calendar invitations





Coordinate travel arrangements, including flights, accommodations, and transportation

Prepare, format, and proofread correspondence, presentations, and documents

Assist with monitoring email communications and flagging items requiring attention

Support meeting preparation, note-taking, and follow-up on action items

Process expenses, invoices, and related administrative documentation

Help maintain organized records, files, and business documents

ADMINISTRATION & BUSINESS SUPPORT

Assist with document preparation, filing, and record maintenance

Support onboarding logistics, including workspace setup and welcome materials

Assist with internal meetings, team events, and office activities

Qualifications
EXPERIENCE

1. 3 years of experience in a Receptionist, Administrative Assistant, Front Desk, or similar role

Agency, creative, professional services, hospitality, or customer-facing experience is considered an asset

SKILLS

Exceptional organizational and time management skills

Solid verbal and written communication abilities

Ability to handle confidential information with discretion and professionalism

Strong attention to detail and follow-through

Comfortable managing multiple competing priorities

Proficiency with Microsoft Office and business productivity tools





Strong problem-solving skills and ability to work independently

EDUCATION:

Post-secondary education in Business Administration, Office Administration, Communications, Hospitality, or a related field, or an equivalent combination of relevant experience and transferable skills

Who You Are

Highly organized, detail-oriented, naturally proactive

Friendly, approachable, and enjoys working with people

Comfortable supporting senior leadership while managing competing priorities

Confident setting boundaries, prioritizing requests, and exercising sound judgement

Adaptable, team-oriented, and willing to jump in wherever needed

A strong communicator who is confident seeking clarity, asking questions, and speaking up when necessary

Community thrives on real-time collaboration, shared energy, and the kind of spontaneous creativity that happens when people are together. As such, this role is based full-time in our office at 822 Richmond St. W, Toronto, Monday to Friday, 9:00am-5:00pm.
Salary:

The anticipated base compensation range for this role is $45,000-$55,000. Actual base pay offered within this range may differ based on a range of factors, including individual experience, education, skills, and organizational needs.

Why Work at Community?

A culture that is creative, collaborative, and unapologetically bold

The opportunity to work alongside experienced leaders and influence the daily rhythm of the agency

Fast-paced, dynamic work where no two days are the same

A team that values initiative, trust, and accountability

Rooftop deck. Fully furnished. Enough said.

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📌 Executive Receptionist (Toronto)
🏢 Community Agency
📍 Toronto