Introduction This role is pivotal to the success of our Work Experience team with a focus on providing administrative support. It is an exciting and diverse role, supporting students, parents, curriculum staff and employers to ensure that all work experience placements are safe and meaningful, resulting in a positive experience for all.

About the Employer Welcome to our vibrant, dynamic and innovative college. We are committed to providing the best teaching, learning, facilities, enrichment and development opportunities for all of our students. Our belief in 'One College for Swindon' gives all students in Swindon and the surrounding areas access to high quality teaching and learning.

Whether you want to start your career, get a university place, secure a promotion or find a new hobby, we can help.

What You'll Do Administrative support-work experience programme

To undertake administrative tasks associated with the monitoring and delivery of the work experience programme, across both College campuses
To ensure appropriate Health and Safety forms and parental consent checks are completed prior to any work experience taking place
Monitor the Employability team inbox, respond and signpost as necessary
Update employer and student details on Navigate ensuring the data is correct and up to date
Pull reports from Navigate as required for the team
Perform monthly audits of Navigate to identify any gaps or issues with the data

Answer Navigate queries from Faculty teams (on completion of Navigate training)

Complete the DBS process for all placements requiring a DBS and all communication relating to this with students, employers and curriculum staff

Assist the Work Experience Officers with block week placement administration, chasing employers, students and parents for the correct information needed to progress the placement

Events

Assist the Work Experience team to deliver a programme of employability-related events across the academic year to include employability fairs, mock interviews, virtual work experience, employer talks,



work-shops and volunteering opportunities

Research and source employers, send out invites, email/phone employers in the lead up to eventsandconfirm attendance Collaborate with the Faculty teams, book appropriate rooms, ensuring successful delivery of the events and co-ordinate post-event feedback
Book refreshments or parking for events, and inform Reception of attendees, complete all necessary paperwork
Gather case studies from students and employers and work with the Marketing team to develop promotional activities to raise the profile of work experience opportunities
Attend college open day and employer events where there is an opportunity to engage with potential employers
Attend events as required such as mock interview and events alongside other members of the Employability team
Attend offsite visits to employers with another member of the Work Experience team as required
General Administration
Process stationery orders/ student travel requests for the Work Experience team
Send cross-college work experience communication at the request of the Head of Work Experience and Careers
Update handy guides and work experience leaflets as required
Book rooms for whole team and one-to-one meetings
Training Outcome Completion of Business Admin Level 3 Standard
Skills Required Customer care skills
Administrative skills
Team working
written and oral communication
manage own workload
Able to work flexibly
Safeguarding
Knowledge of T Levels and WEX
Audit and compliance
Working within time frames
Qualifications Essential - GCSE - Maths - 4
Essential - GCSE - Maths - 4
Course Information Course: Business administrator (level 3)
Level: 3
Route: Business and administration
Apprenticeship Level: Advanced
Working Arrangements Working Week: 9.00am- 5.00pm Monday and Thursday, 9.00am- 4.30pm on Fridays52 week per year contract
Expected Duration: 1 Year 6 Months
Training Provider: NEW COLLEGE SWINDON

This employer is part of the Disability Confident scheme, committed to employing disabled people.

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📌 Apprentice Work Experience Co-ordinator (Toronto)
🏢 New College Swindon
📍 Toronto