Supports the Chief Legal and Compliance Officers for BMO Wealth Management and BMO Capital Markets. Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to the CLCOs and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking improvement opportunities to enhance the effective and efficient operation of the business group.

- Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship manager for assigned initiatives.
- Builds effective relationships with internal/external stakeholders.
- Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
- Gathers and formats data into regular and ad‑hoc reports, and dashboards.
- Leads the planning, coordination, and implementation of department events.
- Provides senior‑level administrative and operational support within a large, diverse team including one or more senior executives.
- Employs systems (e.g. customized exception reports, tracking reports, etc.) to manage information.
- Integrates information from multiple sources to enable more efficient processes, enhanced analysis, and/or streamlined reporting.
- Provides input into the planning and implementation of administrative programs.
- Coordinates and monitors budgets and reports on results vs. budget.
- Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
- Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
- Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.




- Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
- Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
- Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
- Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
- Makes travel arrangements, booking flight/hotel reservations as needed.
- Liaises with internal business units and external vendors and participates in local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
- Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
- Collaborates with internal and external stakeholders to deliver on business objectives.
- Organizes work information to ensure accuracy and completeness.
- Focus may be on a business/group.
- Thinks creatively and proposes current solutions.
- Exercises judgment to identify, diagnose, and solve problems within given rules.




- Works mostly independently.
- Broader work or accountabilities may be assigned as needed.
- Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk‑informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications

- Typically 7+ years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and a post‑secondary degree in a related field of study.
- Specialized knowledge from education and/or business experience.
- Verbal & written communication skills – In‑depth.
- Collaboration & team skills – In‑depth.
- Analytical and problem‑solving skills – In‑depth.
- Influence skills – In‑depth.

Salary

$45,500.00 - $84,500.00 (Salaried)

The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part‑time roles will be pro‑rated based on the number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance‑based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

BMO is committed to an inclusive, equitable and accessible workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact the recruitment team.

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📌 Executive Assistant (Toronto)
🏢 BMO
📍 Toronto