Overview Executive Assistant to C-Level executive, large communications client, west Toronto head office. Job Type: Temporary. Initial Term: January for approximately 8-10 weeks. Existing Vacancy: Covering a temporary leave of absence. Compensation: $35 per hour to $44 per hour, according to seniority. Regular Work Hours: From 9 am to 5 pm not including a 1 hour unpaid lunch break, Monday to Friday (35 work hours per week). Additional paid hours may be required according to client business need. Work Location: 100% onsite at client 's downtown west Toronto office. Onsite Dress Code: Corporate. Position Reports To: Senior Leader. Responsibilities Responsibilities Summary: Seasoned Executive Assistant to manage day-to-day administration of Executive Office. Will act as primary point of contact, manage Executive 's schedule, coordinate and support internal and external meetings, and handle confidential documents processing. Will ensure professional, seamless execution of all administrative support functions. Receive incoming phone calls, emails and correspondence to the Executive Office, and respond on behalf of the Executive as required. Coordinate onsite visits and welcome visitors. Organize and coordinate Executive 's daily schedule, includingprioritizing meetings, resolving scheduling conflicts, making travel arrangements, and reviewing and prioritizing incoming correspondence and requests. Coordinate internal and external meetings, including booking rooms or off-site venues, arranging for catering, managing attendance lists, and preparing and distributing meeting agendas and briefing materials. Attend meetings and take minutes as required. Prepare and format correspondence, reports, presentations and other documentation as required. Provide range of business operations support services. Process invoices and expense claims, reconcile credit card statements, receive, distribute and send out mail, maintain electronic and hard copy files, order office supplies, and ensure the office is business ready and presentable to welcome visitors.



Additional administrative support responsibilities to an Executive Office as required. Qualifications Education: Post secondary Degree or Diploma in Business Administration, Corporate Communications, or related discipline. Preferred Work Experience: At least 5+ years of progressive administrative experience supporting a senior executive. Preferred Sector Experience: Corporate communications, media or arts-based sector experience an asset. Technical and Language Skills Requirements: Experience with Mac based platforms preferred. Advanced proficiency in MSOffice including Word, Excel, Outlook and PowerPoint (will be tested). Demonstrated proficiency with Slack application and tools. Superior English written communication skills, including advanced level business writing skills, and excellent spelling, grammar, proofreading and syntax (will be tested). Polished, skilled telephone manners. Task -Based Qualifications and Additional Attributes: Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Superior interpersonal and communication skills. Focused and able to work effectively with minimal direction and supervision. Demonstrates excellent judgement and ability to handle multiple priorities in a fast-paced, fluid environment. Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and corporate policy. Strong relationship management skills. Makes a point of being approachable and pleasant to deal with. Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity,



and liaise effectively with a wide and diverse range of professional internal and external contacts. Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity. Additional Requirements: Must be legally entitled to work in Canada, providing satisfactory documentation upon request. Ability to work 100% onsite, abiding by organization health and safety policies. Ability to promptly provide minimum of 2 qualified employment references upon request who are available to speak with either Marberg or Marberg 's client. Abilityto declare personal Non-Conflict of Interest in execution of assignment responsibilities. Provision of certification of AODA and OHSA online training course completion prior to assignment start. Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment and Employment References as required. Application Notes: We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application. We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to for the most current information including salary range. Please note that for this position, Marberg Staffing only accepts applications through Indeed.Ca, LinkedIn and marberg.Com. Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message. Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community. #J-18808-Ljbffr

📌 Executive Assistant - C$35 - C$44 An Hour (Toronto)
🏢 Marberg Staffing
📍 Toronto