Our client, a large enterprise organization, is seeking an Executive Assistant for a 3-month contract opportunity, with potential for extension or conversion based on business needs.

This is a hybrid role with onsite presence aligned to leadership schedules (typically Wednesday or Thursday) at a downtown Toronto office.

The role supports senior leaders with day-to-day administrative operations in a fast-paced, high-visibility environment.

Key Responsibilities o Manage complex executive calendars, including scheduling meetings and prioritizing activities o Coordinate meetings, prepare agendas, book rooms, and arrange required resources o Handle travel arrangements and manage expense reporting and invoice processing o Prepare correspondence, presentations, reports, and meeting materials o Support leadership meetings by organizing agendas, taking minutes, and tracking follow-ups o Provide administrative support including onboarding/offboarding coordination and system access requests o Assist in preparation of team presentations, reports,



and event materials o Act as a delegate for executives on administrative systems and approvals as required o Maintain organization, confidentiality, and efficiency across all administrative processes Must-Have Requirements o 3-5 years of experience as an Executive Assistant supporting senior leaders o Strong experience with calendar management in a fast-paced environment o Experience with travel coordination and expense reporting o Proficiency in MS Office (Word, Excel, Power

Point, Outlook) o Strong organizational and multitasking skills Nice-to-Have o Experience within large enterprise or financial services environments o Familiarity with tools such as Workday or Coupa o Experience supporting senior leadership teams or executives Soft Skills o Solid verbal and written communication skills o High level of professionalism, discretion, and confidentiality o Strong attention to detail and critical thinking ability o Ability to manage competing priorities effectively o Collaborative and proactive mindset

📌 Executive Assistant – Senior Leadership Support (Contract) (Toronto)
🏢 International Financial Group
📍 Toronto