Work Location: METRO HALL, 55 John Street, Toronto, ON Job Type & Duration: Full-time, Temporary (24 months) Salary Range: $87,800.00 - $116, rate) Hiring Zone: $92,927.00 - $100,753.00 Shift Information: Monday to Friday, 35 hours per week Affiliation: Non-Union Number of Positions Open: 1 To provide coordination and strategic support on a range of projects, initiatives and issues for the Business Process Solutions unit, and to support the strategic goals and objectives of the Corporate Real Estate Management, Division. Major Responsibilities Maintain project plans, schedules, status trackers, action logs, risk logs, issue logs, and decision registers. Organize, schedule, and administer project meetings, workshops, and working sessions. Prepare meeting agendas, capture meeting minutes, and follow up on action items to ensure timely completion. Track deliverables, dependencies, deadlines, and outstanding items across multiple stakeholders and workstreams. Monitor project progress and provide regular updates, summaries, and reporting to the Project Manager. Escalate risks, issues, delays, and blockers to the Project Manager as required. Coordinate with business and technical stakeholders to gather updates, confirm ownership, and support follow‑through on deliverables. Prepare status reports, presentations, briefing materials, and other project communications for review by the Project Manager. Maintain organized project documentation and ensure records, files, and reporting materials are current and accessible. Support project governance and reporting processes by maintaining templates, documentation, and project controls. Assist with implementation planning, task coordination, and readiness activities for project milestones and rollouts. Follow up with team members and stakeholders on behalf of the Project Manager to support execution of project priorities. Support communication across project teams to ensure alignment on timelines, priorities, and next steps.



Provide administrative and coordination support to the Project Manager to successfully complete assigned tasks. Contribute to effective teamwork, communication, and high standards of work quality across assigned projects. Key Qualifications Post‑secondary education in business administration, project management, information technology, or a related field, or an equivalent combination of education and experience. Experience in a Project Coordinator, project support, or similar role. Experience coordinating technology projects, software implementation projects, or related cross‑functional initiatives. Experience supporting project planning, scheduling, tracking, reporting, and documentation. Strong organizational skills with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines. Demonstrated attention to detail and ability to maintain accurate records, logs, and project documentation. Strong verbal and written communication skills, including the ability to prepare meeting minutes, reports, and build visually appealing presentations. Robust interpersonal skills with the ability to work effectively with business and technical stakeholders. Ability to follow direction, work independently, and provide effective support to a Project Manager. Ability to identify, track, and escalate risks, issues, delays, and action items as required. Proficiency in Microsoft Office and common collaboration and project tracking tools. City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the online application form, and provide your "Employee Number". Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity. #J-18808-Ljbffr

📌 Project Coordinator - C$87,800 - C$116,000 A Year (Toronto)
🏢 City of Toronto
📍 Toronto