Administrative Coordinator - Department of Anesthesia and Pain Medicine
Job ID
24351
Location
Toronto, Ontario
Annualized Hiring Range
$57,283 - $78,764
*Compensation commensurate with experience
Dept/Program Name
Department of Anesthesia
Target Openings
1
Work Type
Hybrid
Hours of Work
35.00
FTE
1.00
Contract Length
One year
Level of Police Check
Criminal & Judicial Record
Date Posted
2026-07-31
Deadline to Apply
2026-08-31
**About Sick

Kids**
Dedicated exclusively to children and their families, The Hospital for Sick Children (Sick

Kids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

Sick

Kids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join Sick

Kids, you become part of our community.

We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_ .

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.
**Position Description**
As an integral part of the Department of Anesthesia and Pain Medicine, you will provide onsite administrative support with an impact on the clinical and academic operations of the Department.

The successful candidate must be sufficiently skilled to support complex administrative tasks and proactively solve issues and make recommendations to ensure the day-to-day administrative operations of the Department run smoothly.
**Here's What You Will Get to Do:**
**Administrative Accountabilities**
Maintain Physician Faculty calendars; schedule and confirm appointments, anticipate time conflicts, and use judgment to reschedule meetings or appointments according to changes in priority




Create meeting requests in Outlook with multiple internal and external attendees and monitor attendance
Arrange in-person meetings, internal and external small and large-scale events; coordinate bookings, catering, audio visual and equipment, as required
Monitor multiple inboxes and respond/action requests appropriately
Coordinate virtual national rounds
Using Excel and other software, create clinical scheduling templates
Ensure the smooth coordination of anesthesia staffing to community sites
Make daily changes to a workforce scheduling database
Populate and update the on-call schedule in Hypercare using various data sources
Make daily changes to a workforce management database
Assist with travel bookings, as needed
Provide ongoing support and coverage for other coordinators within the Department
Act as the day-to-day onsite point person for operational requirements for the Department
**Professional Accountabilities**
Develop strong and positive working relationships and communicate with multi-level contacts across several portfolios and throughout the Hospital to exchange, report, and analyze moderately complex information
Independently respond and collaborate with other areas to problem-solve, resolve conflicts and roadblocks, and propose solutions independently or collaboratively
Respond to questions and concerns in a timely fashion
**Here's What You Will Need:**
Senior-level administrative experience required; experience in a similar healthcare setting an asset
Strong attention to detail and high level of accuracy in completion of administrative tasks
Advanced administrative analytical, evaluative, and problem-solving skills
Demonstrated ability to prioritize work in an productive and organized manner
Advanced proficiency in Microsoft Office applications (Teams, Outlook, Word, Excel, Power

Point) and ability to learn new software to perform duties of the role
Advanced interpersonal, oral,



and written communication skills
Ability to work well independently and in a team setting
Exceptional problem-solving skills with the ability to exercise discretion and confidentiality
Self-motivation and ability to be proactive
A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives
**Employment Type: Full-time Temporary 1 year contract, 1.0 FTE**
**Our Commitment to Diversity**
Sick

Kids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve.

Learn more about workplace inclusion. (https://www.sickkids.ca/en/about/edi/workplace-inclusion/)
**Accessibility & Accommodation**
If you require accommodation during the application process, please reach out to ouraSKHR team ( [email protected] ) .

Sick

Kids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired.

If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview.

Information received related to access, inclusion or accommodation will be addressed confidentially.
**How To Apply**
Technical difficulties? Email
[email protected] with a short description of the issues you are experiencing.

We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.
**Tip:**
Combine your cover letter and resume into
**ONE**
document of 20 pages or less as you cannot upload multiple documents as part of your application.

Every application is reviewed by a human recruiter and all hiring decisions are made by people.

In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the Sick

Kids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.

📌 Administrative Coordinator - Department of Anesthesia and Pain Medicine (Toronto)
🏢 SickKids
📍 Toronto