Office Coordinator – Express Employment Professionals

Calgary, AB | Full-Time | On-Site

We’re looking for a highly organized and people-focused Office Coordinator to join our Calgary Express Employment Professionals team. This role is the heart of our office — ensuring a skilled first impression, supporting smooth daily operations, and assisting with recruitment and administration.

What You’ll Do

Front Office & Client Experience
Greet visitors, answer phones, emails, and texts, and ensure a professional, welcoming environment.
Provide timely responses and direct inquiries appropriately.
Maintain accurate records of all calls and interactions.

Applicant & Recruitment Support
Coordinate applicant flow: schedule interviews, orientations, and assessments.
Enter and manage applicant information in our system with accuracy.
Post and monitor job ads, make 25+ weekly outbound calls, and assist with job fairs and recruitment events.

Administration & Office Support
Assist with payroll and timecard collection.
Prepare employment letters, Records of Employment, and compliance documents.
Help with invoicing, accounts receivable follow-up, and basic reporting.
Maintain office supplies, promotional materials, and overall organization.

Marketing Support




Support email and social media initiatives.
Contribute to office branding and promotional activities.

What We’re Looking For
Experience: 3–5+ years in office coordination, administration, or customer service (staffing industry experience is an asset).
Skills: Strong multitasking, organization, and data-entry accuracy in a high-volume environment.
Tech: Proficiency in MS Office Suite and comfort with online systems.
Communication: Excellent interpersonal skills with the ability to build rapport with clients and candidates.
Mindset: Skilled, adaptable, and able to thrive in a fast-paced team environment.
Other: Valid driver’s license and reliable transportation (occasional travel required).

Why Join Express?
A agile role where you’ll gain exposure to recruiting, payroll, and client service.
Be part of a supportive, professional team that values growth and development.
Competitive pay and opportunities for advancement in the staffing industry.

If you enjoy being the go-to person who keeps the office running smoothly while connecting with people every day, we’d love to meet you. Apply today to join our Calgary Express team!

📌 Office Coordinator Calgary
🏢 Express Employment Professionals
📍 Calgary