Company Description

Arcanus Aerial Systems Inc.
is a defence technology company building integrated unmanned systems and AI
driven sensing for security and intelligence missions worldwide.

Beyond our core fixed-wing, VTOL, and hybrid UAV platforms, Arcanus is expanding across a broader defence portfolio
including counter-UAS capabilities, autonomous systems, and integrated payloads
delivered through a growing network of manufacturing and technology partnerships.

With a focus on sovereign, allied supply chains, we deliver scalable, reliable systems that provide real-time, actionable intelligence while keeping personnel out of harm's way.

Guided by a mission to empower defence and civilian customers, we are building toward a safer and more connected world.

Role Description

This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a rapid-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion.

This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced,



and operates calmly as the first point of contact at the senior level.

What you'll do
Own complex, shifting calendars for two senior executives and coordinate across time zones
Plan domestic and international travel, including in-country government and partner meetings
Prepare and manage expense reports and related financial and logistical administration
Coordinate board, investor, and partner scheduling, and prepare meeting materials
Manage NDAs, document logistics, and sensitive information with absolute discretion
Keep the office and day-to-day administration running smoothly

Qualifications
4+ years in executive administrative support, ideally to C-suite or senior leadership
Proven discretion handling confidential information and senior stakeholders
Strong organizational, time-management, and written communication skills
Proficiency with Microsoft Office Suite and modern scheduling tools
Comfort with ambiguity, rapidly shifting priorities, and a quick-paced setting
Ability to work both independently and collaboratively
Experience in aerospace, defence, or technology sectors is an asset
Eligibility for security clearance is an asset

📌 Executive Assistant Vaughan
🏢 Arcanus Aerial Systems
📍 Vaughan