We are a well-established fire protection company in Woodbridge looking for a reliable and detail-oriented Office Administrator to support our growing team.
You will work directly under our lead administrator and play a key role in keeping our internal operations organized and running smoothly. This is an excellent opportunity for someone who is highly organized, comfortable with paperwork, and enjoys supporting a technical field services team.
You will focus on incoming documentation, organization, and preparing reports for our lead admin to send to clients.
Key Responsibilities
- Receive, review, and organize inspection reports submitted by our field technicians
- Edit and format inspection reports for qualified presentation (strong attention to detail required)
- Prepare new Excel reports for inspections
- Create new reports from Excel based on inspection data
- Track all deficiencies identified during inspections
- Update reports and internal records as deficiencies are corrected and re-inspected
- Maintain excellent organization of digital and physical paperwork
- Support job tracking and scheduling coordination
- Data entry and management in Excel (tracking jobs, deficiencies, reports, etc.)
What We’re Looking For
- Solid Excel skills – comfortable with formatting, filters, and organizing large spreadsheets
- Excellent attention to detail and accuracy (critical for report formatting)
- Highly organized with strong file management skills
- Ability to work independently and manage priorities
- Good written communication skills
- Experience in an administrative or office support role
- Reliable, proactive, and team-oriented attitude
Requirements
- Diploma in Office Administration or a related field
- Proficiency in Microsoft Excel
- Comfortable with Microsoft Word and general computer use
- Reliable transportation to our Woodbridge office