Office Administrator

Derks Elevator Inc. is looking for a dependable and organized Office Administrator to assist with the daily administrative and customer-service responsibilities of our grain elevator in Chesterville, Ontario.

The successful candidate will work closely with customers, farmers, truck drivers, suppliers and other employees. This position requires robust attention to detail, good communication skills and the ability to manage several responsibilities in a busy office workplace.

Duties and Responsibilities

- Answer incoming telephone calls and respond to customer inquiries
- Greet customers, farmers, drivers and suppliers
- Prepare customer invoices and statements
- Enter and maintain bookkeeping records
- Assist with accounts payable and accounts receivable
- Prepare, enter and organize grain contracts
- Enter, review and maintain scale tickets
- Maintain accurate customer, supplier and product records
- Communicate with customers regarding deliveries, pickups, contracts and account information
- Organize filing, paperwork and general office records
- Prepare spreadsheets, reports and internal documents
- Coordinate information between the office, scale, elevator and management
- Assist with grain settlements and other administrative documentation
- Perform general office duties as required

Qualifications

- One to three years of office administration, bookkeeping or related experience




- Strong organizational and time-management skills
- Valuable attention to detail and accuracy
- Professional and friendly customer-service skills
- Strong written and verbal communication skills
- Comfortable working with invoices, financial records and numerical information
- Experience using computers, email, Microsoft Office and spreadsheets
- Ability to manage multiple responsibilities and changing priorities
- Ability to work independently and as part of a small team
- Reliable, punctual and responsible

Experience in agriculture, grain handling, bookkeeping, transportation or a related industry is considered an asset but is not required.

Training will be provided for grain contracts, scale tickets and other industry-specific responsibilities.

Job type: Full-time

Expected hours: 40 per week

Pay: $20–$25 per hour

Benefits:

- Casual dress
- Company events
- On-site parking

Schedule:

- Monday to Friday
- Day shift
- Occasional overtime during busy seasons

Experience:

- Office administration: 1 year preferred
- Bookkeeping or invoicing: 1 year preferred

Work location: In person

Location: Derks Elevator Inc., Chesterville, Ontario

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Advantages:

- Casual dress
- Company events
- On-site parking

Work Location: In person

📌 Office Administrator (Canada)
🏢 Derks Elevator
📍 Canada